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                 VILLAGE OF AGENCY 


AGENCY
BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
October 29, 2019

The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular open session in the meeting room of the Agency Community Center on September 24, 2019 at 6:00pm. The following members were present: Trustees Stacy Furbee, Rhonda Pritchett, Chairman Sandy Wood and Clerk Heather Marti. Chairman Wood opened the meeting at 6:02 pm. 

  APPROVAL OF THE MINUTES
 
The Clerk emailed a copy of the minutes for the September 24, 2019 General Open Meeting to the Board members for their review prior to the meeting. Trustee Pritchett moved to approve the minutes as printed; Trustee Grove seconded; the vote was 4-0 in favor; the motion passed.  
 
OLD BUSINESS

Brownfield Update: The Clerk is waiting on the completion numbers to be finalized.  

Ordinance 8: Ms. Black was in attendance for the Planning and Zoning Board. They made recommendations on changes for Ordinance 8. Clerk will make the changes and return the revised ordinance to Planning and Zoning at the next meeting.

NEW BUSINESS

Basketball Court: Bids were due September 20, 2019. The Village received zero bids. There was discussion on what that means for the Village. Trustee Grove will do some checking with various schools, parks and recs, etc. and give a report at the next meeting.

TREASURER’S REPORT

Financial Report: The Clerk gave each trustee a copy of the bills that came in and needed to be paid.  

Treasurer’s Report: The Board reviewed the printed treasurer’s report. 

Jackson Rumpf – 660.00 (mowing)  


Trustee Furbee moved to pay the bills; Trustee Pritchett seconded the motion; the motion passed with a vote of 4-0 in favor.  
  
Next Meeting: The next general meeting will be held on Tuesday, October 29, 2019 at 6:00pm.

ADJOURNMENT

Trustee Pritchett made motion to adjourn the meeting at approximately 6:25 pm. Trustee Grove seconded. Meeting adjourned

Minutes are approved as written. Date: _____________ Time: ______________

___________________________________  
Sandra Wood
Chairperson of the Agency Board of Trustees

Attest:

______________________________________
Heather Marti
Village Clerk, Agency, MO



AGENCY
BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
September 24, 2019

The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular open session in the meeting room of the Agency Community Center on August 27, 2019 at 6:00pm. The following members were present: Trustees Stacy Furbee, Rhonda Pritchett, Jason Myers, Chairman Sandy Wood and Clerk Heather Marti. Chairman Wood opened the meeting at 6:00 pm. 

  APPROVAL OF THE MINUTES

The Clerk emailed a copy of the minutes for the August 27, 2019 General Open Meeting to the Board members for their review prior to the meeting. Trustee Furbee moved to approve the minutes as printed; Trustee Myers seconded; the vote was 4-0 in favor; the motion passed.  


OLD BUSINESS

Brownfield Update: The Clerk is waiting on the completion numbers to be finalized.  

NEW BUSINESS

City Clean-up: All-About Trash was here on August 10 and we had several community members that came. In total the community brought 12,370 pounds of trash and numerous appliances. Heard a lot of community members that were happy this happened and would like to see it happen twice a year. Several asked if we do it again if there could be someone to take tires.

Bids: The Clerk will run an ad in the September 2, 2019 St. Joseph News Press for anyone interested in placing a bid to construct a basketball court in the Old Woody’s lot per our agreement with the Brownfield Grant. Bids will close September 20, 2019 at 5:00 p.m.

Tax Levy Ordinance:  
Bill No. 2019-02 Ordinance No. 57

AN ORDINANCE APPROVING THE 2019 TAX RATE OF 0.5140

NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE VILLAGE OF AGENCY, MISSOURI AS FOLLOWS:

Section 1. The Village is required to approve an annual tax rate, but cannot approve one in excess of that set by the State.

Section 2. The maximum tax rate for 2019 is set at 0.5140.

Section 3. The Village of Agency’s Board of Trustees hereby approve 0.5140 as the tax rate for the year 2019.

Section 4. This ordinance shall be in full force and effect from and after its passage by the Board of Trustees.

Passed and adopted this ___27___ day of _______August___________, 2019 by the Village Board of Trustees of the Village of Agency, Missouri.

First Reading: ______August 27, 2019 at _6:08 p.m.____________  
Second Reading:_________August 27, 2019 at ____6:10 p.m._________

__________________________________________
Sandra Wood, Chairman of the Board of Trustees
Attest: ______________________________________
Heather Marti
Clerk, Village of Agency, Missouri

TREASURER’S REPORT

Financial Report: The Clerk gave each trustee a copy of the bills that came in and needed to be paid.  

Treasurer’s Report: The Board reviewed the printed treasurer’s report. 

Jackson Rumpf – 660.00 (mowing)  
All-About Trash – 497.12
News Press – 68.50

Trustee Furbee moved to pay the bills; Trustee Pritchett seconded the motion; the motion passed with a vote of 4-0 in favor.  



Next Meeting: The next general meeting will be held on Tuesday, September 24, 2019 at 6:00pm.


ADJOURNMENT

Trustee Furbee made motion to adjourn the meeting at approximately 6:25 pm. Trustee Myers seconded. Meeting adjourned

Minutes are approved as written. Date: _____________ Time: ______________

___________________________________  
Sandra Wood
Chairperson of the Agency Board of Trustees

Attest:

______________________________________
Heather Marti
Village Clerk, Agency, MO



AGENCY
BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
August 27, 2019

The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular open session in the meeting room of the Agency Community Center on June 25, 2019 at 6:00pm. The following members were present: Trustees Stacy Furbee, Rhonda Pritchett, Trustee Mike Grove, Trustee Jason Myers, Chairman Sandy Wood and Clerk Heather Marti. Chairman Wood opened the meeting at 6:00 pm. 

  APPROVAL OF THE MINUTES

The Clerk emailed a copy of the minutes for the July 23, 2019 General Open Meeting to the Board members for their review prior to the meeting. Trustee Furbee moved to approve the minutes as printed; Trustee Pitchett seconded; the vote was 5-0 in favor; the motion passed.  

OLD BUSINESS

Brownfied Update: The Clerk is waiting on the completion numbers to be finalized. Once finalized, Clerk will let the board know. The Clerk has been working with Mo-Kan on the 20% match and believes it will be matched. Three was some discussion on what to do with the property. The Village has until March 20th, 2020 to complete the community betterment part of the project. Will at net meeting in August come up with a plan.

NEW BUSINESS

City Clean-up: All-About Trash is available for the August 10 date. The clerk will send a mailing to village residents with what they can and cannot take. There will be 2 guys with 2 trucks.

Audit: The Clerk asked the board if the books can go to Taylor Thompson for the annual auditing or if they wanted to go with someone else. The cost be approximately $800 based on last year. There was discussion on it is something that has to be done and they have done it in the past to just keep with them. The clerk will drop off.

Tax Levy: The clerk stated an ad needs run in the News Press to have the tax levy meeting in August. The board agreed to run an add on Sunday, August 4, 2019 with the tax levy meeting being on August 27, 2019.

TREASURER’S REPORT

Financial Report: The Clerk gave each trustee a copy of the bills that came in and needed to be paid.  

Treasurer’s Report: The Board reviewed the printed treasurer’s report. 

Jackson Rumpf – 660.00 (mowing)  
Mo-Kan – 239.40

Trustee Furbee moved to pay the bills; Trustee Grove seconded the motion; the motion passed with a vote of 5-0 in favor.  



Next Meeting: The next general meeting will be held on Tuesday, August 27, 2019 at 6:00pm.


ADJOURNMENT

Trustee Furbee made motion to adjourn the meeting at approximately 6:30 pm. Trustee Myers seconded. Meeting adjourned

Minutes are approved as written. Date: _____________ Time: ______________

___________________________________  
Sandra Wood
Chairperson of the Agency Board of Trustees

Attest:

______________________________________
Heather Marti
Village Clerk, Agency, MO




AGENCY
BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
July 23, 2019


The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular open session in the meeting room of the Agency Community Center on June 25, 2019 at 6:00pm. The following members were present: Trustees Stacy Furbee, Rhonda Pritchett (via Facetime), Chairman Sandy Wood and Clerk Heather Marti. Chairman Wood opened the meeting at 6:05 pm. 

  APPROVAL OF THE MINUTES

The Clerk emailed a copy of the minutes for the June 25, 2019 General Open Meeting to the Board members for their review prior to the meeting. Trustee Furbee moved to approve the minutes as printed; Trustee Pitchett seconded; the vote was 3-0 in favor; the motion passed.  

OLD BUSINESS

Brownfied Update: The pumps are out and dirt has been put in the hole. Tomorrow the backfilling will be complete. At that time, clerk will sit down with MO-Kan and review the 20% The Village of Agency was responsible for. Once all complete, the Village has until March 20th, 2020 to complete the community betterment project.  

NEW BUSINESS

City Clean-up: All-About Trash is unavailable for the July 20th date. Clerk will call and check the date August 10 and see if that is available. If so, clerk will send a mailing to village residents with what they can and cannot take. There will be 2 guys with 2 trucks.

2020 Census: Sue Jackson, our census rep came and talked about the upcoming 2020 census and the importance of filling out the paperwork and returning it via mail, website or phone. She explained the importance of participating and how if important it is to our community. By the participation of the community helps with federal income that comes back.  

Chatting of Road: A resident came and wanted to know when their road would be chatted. Daughter has health issues and she would have her someplace else during that time. Chairman Wood will check with the county and see when that will happen.

ATV’s: A resident came and voiced a complaint about the 4-wheelers, ATV’s etc. The board recommended he call the sheriff when there are issues. 

Next meeting: The clerk will be out of state during the July meeting. The board moved the meeting to July 23, 2019 at 6:00 p.m.








TREASURER’S REPORT

Financial Report: The Clerk gave each trustee a copy of the bills that came in and needed to be paid.  

Treasurer’s Report: The Board reviewed the printed treasurer’s report. 

Jackson Rumpf – 495.00 (mowing)  
Scott Babcock – 1000.00 water removal
City Clerks & Finance Officers - 25.00



Trustee Furbee moved to pay the bills; Trustee Pritchett seconded the motion; the motion passed with a vote of 3-0 in favor.  

Next Meeting: The next general meeting will be held on Tuesday, July 23 at 6:00pm.


ADJOURNMENT

Trustee Furbee made motion to adjourn the meeting at approximately 6:26 pm. Trustee Pritchett seconded. Meeting adjourned

Minutes are approved as written. Date: _____________ Time: ______________

___________________________________  
Sandra Wood
Chairperson of the Agency Board of Trustees

Attest:

______________________________________
HEATHER MARTI
Village Clerk, Agency, MO



AGENCY
BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
June 25, 2019


The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular open session in the meeting room of the Agency Community Center on May 28, 2019 at 6:00pm. The following members were present: Trustees Stacy Furbee, Jason Myers, Mike Grove, Rhonda Pritchett, Chairman Sandy Wood and Clerk Heather Marti. Chairman Wood opened the meeting at 5:58 pm. 

  APPROVAL OF THE MINUTES

The Clerk emailed a copy of the minutes for the May 28, 2019 General Open Meeting to the Board members for their review prior to the meeting. Trustee Myers moved to approve the minutes as printed; Trustee Furbee seconded; the vote was 5-0 in favor; the motion passed.  

OLD BUSINESS

Brownfied Update: The soil test has been completed and sent for analysis for possible contamination. While the this is being done, the project is at a standstill. Once they come back determines which way the village will proceed. If no contamination found, the next step would be to pump the last of the water from the hole and fill. As of now, it is our understanding the Village will need to provide the backfill. Chairman Wood will check with the county on any “extra dirt” they have that we may possible have.  

NEW BUSINESS

City Clean-up: The Village Board discussed the possibility of having a city wide clean-up. Clerk called different trash companies to see what the best way would be and what it would cost. The three called were Redgate, Deffenbaugh and All About Trash. After a lengthy discussion, the Village Board decided to call All About Trash and see if July 20, is a possibility for 4 hours. Trustee Furbee made a motion to have All About Trash provide 1 truck and 2 guys for 4 hours on July 20, 2019; Trustee Grove seconded; the vote was 3-0 in favor. 2-0 abstain; the motion passed. The Clerk will confirm that date with All About Trash and will send a postcard to the residents in the village.

Mowing: The Village received 2 bids for the mowing of Village properties. After the Board of Trustees reviews both bids, Trustee Pritchett made a motion to accept the lowest bid from Jackson Rumpf; Trustee Grove seconded; the was 2-0 in favor; 3-0 abstain, motion passed.

52nd Road: The tube at 52nd Road is broke causing the road to sink with a huge hole. The county will repair and the cost will be approximately $2,200.00 for a 50’ tube. Trustee Grove made the motion to have the county repair the tube; Trustee Myers 2nd; motion passed 5-0

Property at 4-way: The owner of the property where the old gas station used to be at the 4-way contacted the Village and asked if they would be interested in purchasing the property. Trustee Furbee made a motion to not purchase the property; Trustee Grove seconded; motion passed 5-0.






TREASURER’S REPORT

Financial Report: The Clerk gave each trustee a copy of the bills that came in and needed to be paid.  

Treasurer’s Report: The Board reviewed the printed treasurer’s report. 

Jackson Rumpf – 720.00 (mowing)



Trustee Myers moved to pay the bills; Trustee Grove seconded the motion; the motion passed with a vote of 5-0 in favor.  

Next Meeting: The next general meeting will be held on Tuesday, June 25 at 6:00pm.


ADJOURNMENT

Trustee Grove made motion to adjourn the meeting at approximately 7:00 pm. Trustee Furbee seconded. Meeting adjourned

Minutes are approved as written. Date: _____________ Time: ______________

___________________________________  
Sandra Wood
Chairperson of the Agency Board of Trustees

Attest:

______________________________________
HEATHER MARTI
Village Clerk, Agency, MO



AGENCY
BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
May 28, 2019


The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular open session in the meeting room of the Agency Community Center on April 30, 2019 at 6:00pm. The following members were present: Trustees Stacy Furbee, Jason Myers, Mike Grove, Rhonda Pritchett, Chairman Sandy Wood and Clerk Heather Marti. Chairman Wood opened the meeting at 5:59 pm. 

  APPROVAL OF THE MINUTES

The Clerk emailed a copy of the minutes for the April 30, 2019 General Open Meeting to the Board members for their review prior to the meeting. Trustee Myers moved to approve the minutes as printed; Trustee Pritchett seconded; the vote was 5-0 in favor; the motion passed.  

OLD BUSINESS

Roaads: The County will come and chip/seal or use limestone on Boone, Bluebird and Chickadee. We have approximately 2/10 of mile of road the Village is responsible for maintaining. The County would like to drive the roads with a trustee and come up with a 3-year plan for all the roads.

Brownfied Update: The contractor suspects gasoline in tanks and will need to be removed as hazardous waste material. The Clerk applied and received an EPA number and has given that information to the contractor. They will begin with removal weather permitting.  

NEW BUSINESS

Election of Officers: The Oath of Office was completed electing Rhonda Pritchett and Sandy Wood for a 2 year term. The board then elected officers as follows:

Chairman: Sandy Wood – Votes as follows: 3 yeas, 0 nays, 1 abstain
Vice Chair: Rhonda Pritchett – Votes as follows: 4 yeas. 0 nays
Treasurer: Stacy Furbee – Votes as follows: 4 yeas. 0 nays

Burn Ordinance: The Village Board of Trustees voted on a Burn Ordinance within the Village of Agency as follows:






RESOLUTION NO. 2019-01
VILLAGE OF AGENCY, MISSOURI

VILLAGE BURN ORDINANCE

WHEREAS, The Village of Agency, Missouri is adopting the Missouri Department of Natural Resources Open Burning Under Missouri Regulations.  

WHEREAS, This ordinance will Void any and all prior ordinances pertaining to burning within the city limits; 

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE VILLAGE OF AGENCY, MISSOURI AS FOLLOWS:

1.The Village does hereby adopt the Missouri Department of Natural Resources Open Burning regulations dated February 2019, PUB 02047, attached to this ordinance. 

2.Passed and adopted with a majority vote of the Board of Trustees (vote registered as _5___ -yeas, ____- nays with ____absent _____-abstain on this 30 day of April, 2019.
Votes as follows: Chairman Wood, yea; Vice Chair Pritchett, yea; Trustee Grove, yea; Trustee Myers, yea; Trustee Furbee, yea

Community Center: This Village of Agency Board of Trustees talked in length about making a donation to the Agency Community Center. Trustee Myers made a motion to make a donation of $15,684.00 to The Agency Community Center; Trustee Grove seconded; the vote was in favor 5-0; motion passed.

Community Cleanup: The Board of Trustees discussed the possibility of having a city wide cleanup. The clerk will call a few trash companies and Dearborn to see what it would cost and how the best way to do it would be.

Mowing Bids: The Board of Trustees discussed the contract is up for renewal. They will be accepting bids until May 24, 2019 for interested parties wishing to place a bid. At the May meeting, they will be opened and voted on.

Gravel: A resident called and would like the alley between Miller and Main graveled. Said it is full of ruts and getting impassible. Chairman Wood will check property lines and make sure it is a true alley.

2020 census: A member of the 2020 volunteer census called to remind us the census will be taking place in the year 2020. She would like to come to the May meeting to discuss and help us get the community on board.

MML meeting: The MML Northwest Regional meeting will be held on May 9, 2019 in Maryville. The Clerk would like to attend. The topic will be Missouri Sunshine Law and Ethics. The board of trustees felt this was an important topic. Trustee Myers made a motion to send Trustee Grove and Clerk Marti to the meeting and will pay for the meeting and mileage Trustee Pritchett seconded.




Tornado Siren: Buchanan County Fire is extending the current building and will have to have the siren moved from its current location to a new location in the same area. The Village is responsible for the cost of relocating. There were many questions in regards to this move. Trustee Furbee will make a call to a fire person and will report at next meeting.

TREASURER’S REPORT

Financial Report: The Clerk gave each trustee a copy of the bills that came in and needed to be paid.  

Treasurer’s Report: The Board reviewed the printed treasurer’s report. 

Jackson Rumpf – 360.00 (mowing)
MOPERM - 129100
Heather Marti – 156.88 (Windows and ink)

Trustee Furbee moved to pay the bills; Trustee Grove seconded the motion; the motion passed with a vote of 5-0 in favor.  

Next Meeting: The next general meeting will be held on Tuesday, May 28 at 6:00pm.


ADJOURNMENT

Trustee Pritchett made motion to adjourn the meeting at approximately 7:00 pm. Trustee Grove seconded. Meeting adjourned

Minutes are approved as written. Date: _____________ Time: ______________

___________________________________  
Sandra Wood
Chairperson of the Agency Board of Trustees

Attest:

______________________________________
HEATHER MARTI
Village Clerk, Agency, MO


AGENCY
SPECIAL BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
April 5, 2019


The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular open session in the meeting room of the Agency Community Center on April 5, 2019 at 6:00pm. The following members were present: Trustees Jason Myers, Stacy Furbee, Rhonda Pritchett, Chairman Sandra Wood, and Clerk Heather Marti. Chairman Wood opened the meeting at 6:00 pm. 

  OLD BUSINESS

Road Bids: The Village received bids from Superior Bowen and Mid-America. Mid-America bid came in at $31,305.96 and Superior Bowen came in at $20.000. The county came in at $15k to chip seal 1 mile, limestone at 13k per mile and millings 12K per mile.

After some discussion, Trustee made a motion to go with Superior Bowen to do patch work of al roads and have the county do the limestone work for the roads that need most repair. Trustee Pritchett seconded. The votes are as follows:

Trustee Myers -yay
Chairman Wood – yay
Trustee Furbee – yay
Trustee Pritchett – yay
Trustee Grove – absent

Trustee made a motion to go with Superior Bowen to do patch work of all roads and have the county do the limestone work for the roads that need most repair. Trustee Pritchett seconded.

Joe Easton and Scott Burnham drove all the roads and applied for a $750,000 grant. They hope to get half of that. If the county receives the grant, we will revisit the issue of roads and what more can be done.

NEW BUSINESS

Next Meeting: The next general meeting will be held on Tuesday, April 30 at 6:00pm.


ADJOURNMENT

Trustee Myers made motion to adjourn the meeting at approximately 6:17 pm. Trustee Pritchett seconded. Meeting adjourned

Minutes are approved as written. Date: _____________ Time: ______________

___________________________________  
SANDRA WOOD
Chairperson of the Agency Board of Trustees

Attest:

______________________________________
HEATHER MARTI
Village Clerk, Agency, MO



AGENCY
BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
April 30, 2019


The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular open session in the meeting room of the Agency Community Center on March 26, 2019 at 6:00pm. The following members were present: Trustees Stacy Furbee, Jason Myers, Mike Grove, Rhonda Pritchett, Chairman Sandy Wood and Clerk Heather Marti. Chairman Wood opened the meeting at 5:58 pm. 

  APPROVAL OF THE MINUTES

The Clerk emailed a copy of the minutes for the March 26, 2019 General Open Meeting to the Board members for their review prior to the meeting. Trustee Myers moved to approve the minutes as printed; Trustee Pritchett seconded; the vote was 5-0 in favor; the motion passed. The Clerk emailed a copy of the minutes for the March 7, 2019 Special Board Meeting for review prior to the meeting. Trustee Furbee moved to approve the minutes as printed; Trustee Grove seconded; the vote was 5-0 in favor; motion passed.

OLD BUSINESS

Carpet: The carpet renovation is on hold for the time being. There is a leak in the ceiling and that will need repaired before we lay new carpet down. The Community Center is getting bids on what it would cost to repair.

#25 Redbird: The county received a phone call from an anonymous complainant. The village sent a letter advising resident of failure to comply with ordinances. The resident was in attendance at meeting and not happy with receiving letter. Chairman Wood explained the resident about the ordinance and how trash is not acceptable on the property. After a lengthy discussion between the resident and the trustees on how it needs to be cleaned up and maintained a resolution was made. The board has an obligation to the Village to listen to the residents within the Village and has to rectify a solution for all involved. The resolution is for the resident to get the property cleaned up and maintain the cleanliness. The call went in to the county as a complaint. The Village is working with the resident to rectify before the county has to get involved. The Board of Trustees offered their assistance to help in getting property cleaned and Trusteed Grove gave suggestions of where to take the scrap metal. The resident stated thought the property was cleaned up. The Board will drive by and make notes and suggestions and give to the resident. The property is in a residential neighborhood, with one home not being maintained, it affects the value of all neighboring residences.  

Roads: The Village sent requests to McFadden, Superior Bowen, Keller and Mid-America Road Builders. We are still waiting on bids to come in. Chairperson Wood talked with Mr. Burnham about applying for any road grants. He will talk to Mr. Easton in preparing a grant.

NEW BUSINESS

Burn Ordinance: It has no taken affect, will discuss at a future meeting.  







TREASURER’S REPORT

Financial Report: The Clerk gave each trustee a copy of the bills that came in and needed to be paid.  

Treasurer’s Report: The Board reviewed the printed treasurer’s report. 

Buchanan County Clerk – 26.22
April Wood – 20.00
Heather Marti – 6.85
Postmaster – 46.00

Trustee Grove moved to pay the bills; Trustee Furbee seconded the motion; the motion passed with a vote of 5-0 in favor.  

Next Meeting: The next general meeting will be held on Tuesday, April 30 at 6:00pm.





ADJOURNMENT

Trustee Pritchett made motion to adjourn the meeting at approximately 6:48 pm. Trustee Myers seconded. Meeting adjourned

Minutes are approved as written. Date: _____________ Time: ______________

___________________________________  
Sandra Wood
Chairperson of the Agency Board of Trustees

Attest:

______________________________________
HEATHER MARTI
Village Clerk, Agency, MO



AGENCY
SPECIAL BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
March 7, 2019


The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular open session in the meeting room of the Agency Community Center on March 7, 2019 at 6:00pm. The following members were present: Trustees Stacy Furbee, Rhonda Pritchett, Chairman Sandra Wood, Trustee Jason Myers by phone and Clerk Heather Marti. Chairman Wood opened the meeting at 6:11 pm. 

  OLD BUSINESS

Road Bids: Brian Wood drove every road in the village and gave a rating to each road with the need to be replaced, repaired, patched, etc. He also gave a bid on what it would cost to asphalt the roads. The cost of that was half a million dollars. After some lengthy discussion, it was decided to seek bids to chip and seal the three worst roads, Boone, Chickadee and Red Bird. At this time all the others just need some asphalt patching. The board is looking at long term repairs and what will be best for the roads in our community.

NEW BUSINESS

#25 Redbird: Buchanan County received a call regarding #25 Redbird. The Clerk will draft a letter notifying resident of violation and send certified mail. This will give the resident time to receive the notice and rectify the violations. This will be discussed at the March 26, 2019 meeting

Next Meeting: The next general meeting will be held on Tuesday, March 26 at 6:00pm.


ADJOURNMENT

Trustee Furbee made motion to adjourn the meeting at approximately 6:45 pm. Trustee Pritchett seconded. Meeting adjourned

Minutes are approved as written. Date: _____________ Time: ______________

___________________________________  
SANDRA WOOD
Chairperson of the Agency Board of Trustees

Attest:

______________________________________
HEATHER MARTI
Village Clerk, Agency, MO




AGENCY
BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
March 26, 2019


The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular open session in the meeting room of the Agency Community Center on February 26, 2019 at 6:00pm. The following members were present: Trustees Stacy Furbee, Jason Myers, Mike Grove, Vice-Chairman Rhonda Pritchett and Clerk Heather Marti. Vice-Chairman Pritchett opened the meeting at 6:04 pm. 

  APPROVAL OF THE MINUTES

The Clerk emailed a copy of the minutes for the February 26, 2018 General Open Meeting to the Board members for their review prior to the meeting. Trustee Myers moved to approve the minutes as printed; Trustee Furbee seconded; the vote was 4-0 in favor; the motion passed.  

OLD BUSINESS

Newsletter: Discussion on sending out the newsletter in November to catch the dates of upcoming elections.

Attorney: Clerk made some calls to area city clerks. The general consensus was the same issues go on no matter the attorney. It was agreed by the board of trustees to keep the current attorney and when clerk sends something to be addressed, put a resolution date in the email.

NEW BUSINESS

Road Bids: An ad was ran in the News Press and we received one bid in the amount of $61,211.68 from Vance Brothers. After a lengthy discussion, the board decided to hold off and look at different options of just patching and repairing roads. Will discuss at next meeting further.  

Carpet Bids: The clerk received quotes from Menards and Eckards. The board will look into someone installing carpet and what that would cost in addition purchasing carpet. Will be discussed at following meeting.

TREASURER’S REPORT

Financial Report: The Clerk gave each trustee a copy of the bills that came in and needed to be paid.  

Treasurer’s Report: The Board reviewed the printed treasurer’s report. 

There are no bills to pay

Trustee Grove moved to pay the bills; Trustee Myers seconded the motion; the motion passed with a vote of 4-0 in favor.  

Next Meeting: The next general meeting will be held on Tuesday, March 26 at 6:00pm.





ADJOURNMENT

Trustee Furbee made motion to adjourn the meeting at approximately 6:28 pm. Trustee Grove seconded. Meeting adjourned

Minutes are approved as written. Date: _____________ Time: ______________

___________________________________  
Rhonda Pritchett
Vice-Chairperson of the Agency Board of Trustees

Attest:

______________________________________
HEATHER MARTI
Village Clerk, Agency, MO






AGENCY
BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
February 26, 2019


The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular open session in the meeting room of the Agency Community Center on January 27, 2019 at 6:00pm. The following members were present: Trustees Rhonda Pritchett, Stacy Furbee, Jason Myers, Mike Grove, Chairman Wood and Clerk Heather Marti. Chairman Wood opened the meeting at 6:04 pm. 

  APPROVAL OF THE MINUTES

The Clerk emailed a copy of the minutes for the January 27, 2018 General Open Meeting to the Board members for their review prior to the meeting. Trustee Myers moved to approve the minutes as printed; Trustee Grove seconded; the vote was 5-0 in favor; the motion passed.  

OLD BUSINESS

106 and 108 Miller: The Clerk emailed attorney to clarify if we can remove trailers and contents or just clean the property up. Waiting for clarification from attorney. Will discuss this in new business.

Ordinance 8-1: The clerk emailed Julia Black with Planning and Zoning in November. She will look through with her group and hopefully board can vote on at a future meeting. There was some discussion on having modular/manufactured homes. It was decided to leave as is. If a resident goes to Planning and Zoning to have a modular/manufactured home put on property, Planning and Zoning will bring a recommendation to the Board of Trustees to decide. There are certain circumstances, where the board may allow for a modular/manufactured home to be placed on a property.

Newsletter: Trustee Furbee typed up a draft and sent to Board Trustees to look at. Chairman Wood will have a neutral party look at for suggestions and proofreading and will discuss at next meeting any changes, additions or deletions to the newsletter. It will then it will go out in the mail to Village residents.

NEW BUSINESS

Brownfield Project: Mo-Kan submitted the bids to Terracon for approval. Both bids were approved. Genesis of Blue Springs, was given the award. The Village of Agency and Genesis entered a contracted and contract was signed. Clerk will send the signed copy to MO-Kan. Once contract is signed by both parties, the proposal of will from the contractor will be sent directly to DNR for their approval. Once this is approved, the Village will issue a Notice to Proceed.

Attorney: There was discussion hiring another attorney. Clerk will contact other cities in our areas and see who they use.

Elections: There were two that filed for the open positions. Because there are only two positions open, The Village will not hold an election.  

Carpet: The carpet was removed from the upstairs office at no cost to the Village. The Clerk will seek bids on what it will cost to have the floor finished. The person who removed the carpet suggested squares because they can be removed and cleaned. We will need 700 square feet.


TREASURER’S REPORT

Financial Report: The Clerk gave each trustee a copy of the bills that came in and needed to be paid.  

Treasurer’s Report: The Board reviewed the printed treasurer’s report. 

NPG (carpet removal) - $91.00NGP (roads) – $203.50Taylor Thompson (1099’s) - $45.00
NPG (election) – 149.00Missouri Municipal League - $468.40permit deposits - $505.60

Trustee Furbee moved to pay the bills; Trustee Pritchett seconded the motion; the motion passed with a vote of 5-0 in favor.  

Next Meeting: The next general meeting will be held on Tuesday, February 26 at 6:00pm.





ADJOURNMENT

Trustee Pritchett made motion to adjourn the meeting at approximately 6:38 pm. Trustee Grove seconded. Meeting adjourned

Minutes are approved as written. Date: _____________ Time: ______________

___________________________________  
SANDRA WOOD
Chairperson of the Agency Board of Trustees

Attest:

______________________________________
HEATHER MARTI
Village Clerk, Agency, MO


AGENCY
BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
January 29, 2019


The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular open session in the meeting room of the Agency Community Center on January 27, 2019 at 6:00pm. The following members were present: Trustees Rhonda Pritchett, Stacy Furbee, Jason Myers, Mike Grove, Chairman Wood and Clerk Heather Marti. Chairman Wood opened the meeting at 6:02 pm. 

  APPROVAL OF THE MINUTES

The Clerk emailed a copy of the minutes for the November 27, 2018 General Open Meeting to the Board members for their review prior to the meeting. Trustee Myers moved to approve the minutes as printed; Trustee Furbee seconded; the vote was 5-0 in favor; the motion passed.  

OLD BUSINESS

106 and 108 Miller: The Clerk emailed attorney to clarify if we can remove trailers and contents or just clean the property up. Waiting for clarification from attorney.

Ordinance 8-1: The clerk emailed Julia Black with Planning and Zoning in November. She will look through with her group and hopefully board can vote on at a future meeting.

Newsletter: There was some discussion on adding a newsletter for city residents twice a year. Trustee Furbee stated she will type up something and send to Board Trustees to look at and will discuss at next meeting any changes, additions or deletions to the newsletter

NEW BUSINESS

Brownfield Project: Gary Miller and Jon Ecker with Mo-Kan were here to open the bids to remove three underground fuel tanks. They stated only two were received, one from Genesis of Blue Springs, Missouri and Daniel Geisler of University City, Missouri. Bids were read with Genesis bidding $51,525 and Daniel Geisler bidding $66,990.00. Mo-Kan will submit both bids to Terracon for review and check qualifications. Typically, the lowest bid is chosen unless something doesn’t qualify. Once submitted and approved Mo-Kan will submit a contract between The Village of Agency and the contractor.

December meeting: There was discussion on having a December meeting. It currently falls on Christmas. Trustee Myers made a motion to not have a December meeting. Trustee Pritchett seconded; motion passed.

County Barn Luncheon: There was discussion on providing a lunch for the county guys for everything they do for our village. Clerk will contact Mr. Burnham and see what days are available, Trustee Myers will provide the pizzas and drinks. Several community members said they would provide cookies and brownies.








TREASURER’S REPORT

Financial Report: The Clerk gave each trustee a copy of the bills that came in and needed to be paid.  

Treasurer’s Report: The Board reviewed the printed treasurer’s report. 

Andre Lenz (IT)50.00

Trustee Furbee moved to pay the bills; Trustee Myers seconded the motion; the motion passed with a vote of 4-0 in favor.  

Next Meeting: The next general meeting will be held on Tuesday, January 29 at 6:00pm.





ADJOURNMENT

Trustee Furbee made motion to adjourn the meeting at approximately 6:52 pm. Trustee Pritchett seconded. Meeting adjourned

Minutes are approved as written. Date: _____________ Time: ______________

___________________________________  
SANDRA WOOD
Chairperson of the Agency Board of Trustees

Attest:

______________________________________
HEATHER MARTI
Village Clerk, Agency, MO





AGENCY
BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
November 27, 2018

The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular open session in the meeting room of the Agency Community Center on November 27, 2018 at 6:00pm. The following members were present: Trustees Rhonda Pritchett, Stacy Furbee, Jason Myers, Mike Grove, Chairman Wood and Clerk Heather Marti. Chairman Wood opened the meeting at 6:04 pm. 

  APPROVAL OF THE MINUTES

The Clerk emailed a copy of the minutes for the October 30, 2018 General Open Meeting to the Board members for their review prior to the meeting. Trustee Myers moved to approve the minutes as printed; Trustee Grove seconded; the vote was 5-0 in favor; the motion passed.  

OLD BUSINESS

106 and 108 Miller: The Clerk emailed attorney to clarify if we can remove trailers and contents or just clean the property up. Waiting for clarification from attorney.

Ordinance 8-1: The clerk emailed Julia Black with Planning and Zoning. She will look through with her group and hopefully board can vote on at January meeting.

Newsletter: There was some discussion on adding a newsletter for city residents twice a year. Plan to discuss this at November meeting and decide what would like to be listed and when to send out.

Pot Holes: Chairman Wood to contact county to see about filling the potholes at Main and Miller.

NEW BUSINESS

Show-Me-Institute: Clerk was contacted about having the last seven years of bills, payroll, audits, etc issued at no cost. The board of trustees voted to not waive the fees, however if they just want the compilation report, clerk can email those to them.  

TREASURER’S REPORT

Financial Report: The Clerk gave each trustee a copy of the bills that came in and needed to be paid.  

Treasurer’s Report: The Board reviewed the printed treasurer’s report. 

KCPL$ 71.37Jere Loyd $1,100.00Buchanan Cty Commission - $2,173.84

Trustee Furbee moved to pay the bills; Trustee Pritchett seconded the motion; the motion passed with a vote of 5-0 in favor.  

Next Meeting: The next general meeting will be held on Tuesday, November 27, 2018 at 6:00pm.





ADJOURNMENT

Trustee Myers made motion to adjourn the meeting at approximately 6:22 pm. Trustee Furbee seconded. Meeting adjourned

Minutes are approved as written. Date: _____________ Time: ______________

___________________________________  
SANDRA WOOD
Chairperson of the Agency Board of Trustees

Attest:

______________________________________
HEATHER MARTI
Village Clerk, Agency, MO



AGENCY
BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
October 30, 2018

The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular open session in the meeting room of the Agency Community Center on October 30, 2018 at 6:00pm. The following members were present: Trustees Rhonda Pritchett, Stacy Furbee, Jason Myers, Mike Grove, Chairman Wood and Clerk Heather Marti. Chairman Wood opened the meeting at 6:00 pm. 

  APPROVAL OF THE MINUTES

The Clerk emailed a copy of the minutes for the September 25, 2018 General Open Meeting to the Board members for their review prior to the meeting. Trustee Furbee moved to approve the minutes as printed; Trustee Grove seconded; the vote was 5-0 in favor; the motion passed.  

OLD BUSINESS

106 and 108 Miller: The Clerk has not received any response from the property owners and the certified letters were returned non-deliverable. Clerk verified with Bryan Gabriel, the Floodplain Chair on whether or not a permit was issued for either one of the properties. None have been issued. After a discussion, Trustee Grove made the motion to have the properties sent to the attorney to proceed with the next step. Trustee Myers seconded; the vote was 5-0. Clerk will send the properties to the Village attorney.

Tree Ordinace: The Planning and Zoning board recommended a tree ordinance following KCP&L guidelines regarding trees and planting in the right-of-way. After some discussion on the Ordinance, the board agreed it would be a good idea to have this place changing the tree board from 5 board members to 3. Clerk will make the changes and have ready for approval at the October meeting.

Ordinance 8-1: The board trustees are still working through the changes.

Purchasing Property on Main: The Clerk contacted the Village Attorney regarding this property. It was determined how the lease was written, the property cannot be sold until the year 2037. The Clerk notified the family that was inquiring the purchase.

NEW BUSINESS

Newsletter: There was some discussion on possible having a newsletter for the village residents.  

TREASURER’S REPORT

Financial Report: The Clerk gave each trustee a copy of the bills that came in and needed to be paid.  

Treasurer’s Report: The Board reviewed the printed treasurer’s report. 

Jackson Rumpf$ 720.00

Trustee Grove moved to pay the bills; Trustee Myers seconded the motion; the motion passed with a vote of 5-0 in favor.  

Next Meeting: The next general meeting will be held on Tuesday, October 30, 2018 at 6:00pm.

ADJOURNMENT

Trustee Pritchett made motion to adjourn the meeting at approximately 6:25 pm. Trustee Grove seconded. Meeting adjourned

Minutes are approved as written. Date: _____________ Time: ______________

___________________________________  
SANDRA WOOD
Chairperson of the Agency Board of Trustees

Attest:

______________________________________
HEATHER MARTI
Village Clerk, Agency, MO

AGENCY
BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
September 25, 2018

The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular open session in the meeting room of the Agency Community Center on August 28, 2018 at 6:00pm. The following members were present: Trustees Rhonda Pritchett, Stacy Furbee, Jason Myers, Chairman Wood and Clerk Heather Marti. Trustee Mike Grove was absent. Chairman Wood opened the meeting at 6:04 pm. 

  APPROVAL OF THE MINUTES

The Clerk emailed a copy of the minutes for the August 28, 2018 General Open Meeting to the Board members for their review prior to the meeting. Trustee Pritchett moved to approve the minutes as printed with the change on Recommendation 4, change ordinance from 8-1 to 8; Trustee Furbee seconded; the vote was 4-0 in favor; the motion passed.  

OLD BUSINESS

106 and 108 Miller: Clerk mailed a certified letter to both properties regarding the abandonment of vehicles and cleanup of properties per the ordinance. It notated permits have not been issued and the property is in a flood zone and will need a floodplain permit or the trailers are to be removed. The letters have been returned as undeliverable. The board has to wait the full 30 days to see if resident files for a floodplain permit. Board will discuss at September’s meeting what to do with the properties.

 #25 Redbird: Clerk sent property to attorney to address at next level.

Recommendation #2 from Planning and Zoning: After a small discussion, the Village of Agency determined to accept the Planning and Zoning request for the Furbee family be grandfathered in with the calf on property.  

RESOLUTION NO. 2018-05

VILLAGE OF AGENCY, MISSOURI
A RESOLUTION TO CONTRACT FOR HAVING A COW IN THE VILLAGE

WHEREAS, The Village of Agency, Missouri has a property where the owners, Ed, Stacy and Andrew Furbee; and

WHEREAS, ______ a recommendation from the Planning and Zoning Board to be grandfathered in; and

WHEREAS, ______ The Furbee family cannot be without a calf or cow for a period of six (6) months.  

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE VILLAGE OF AGENCY, MISSOURI AS FOLLOWS:

1. The Village does hereby grant the Furbee family access to have one (1) cow or calf on their property located at 105 4th St., Agency, Missouri 64401. If the property remains calf or cow free for six (6) months, this resolution is null and void.

2.Passed and adopted with a majority vote of the Board of Trustees (vote registered as _3__ -yeas, _0___- nays with __1__absent __1___-abstain on this 28 day of August, 2018.

Hand Written Notes: 
Votes as follows: Rhonda Pritchett-yea; Sandy Wood-yea; Mike Grove-absent
Stacy Furbee-abstain; Jason Myers-yea
______________________________________________
Sandra Wood, Chairman of the Board of Trustees
Agency, Missouri
Attest:
______________________________________________
Heather Marti
Clerk, Agency, MO 
Mowing Contract:  

RESOLUTION NO. 2018-04

VILLAGE OF AGENCY, MISSOURI
A RESOLUTION TO CONTRACT FOR VILLAGE MOWING

WHEREAS, The Village of Agency, Missouri has properties that need regular mowing; and

WHEREAS, ______ bid/bids was/were received for mowing Village properties; and

WHEREAS, The bid/bids was/were reviewed and the Board Village and the lowest and best bid was selected.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE VILLAGE OF AGENCY, MISSOURI AS FOLLOWS:

1.The Village does hereby contract with ____Jackson Rumpf______________________ for regular mowing of village vacant lots for the growing season of this calendar year/years of ___June 1, 2018 – May 31, 2019____________________ at the following rates: 3 lots grouped for $_90___, two Boone Street lots for $_55____ and one lot (FF and Miller) for $__35___. The total price is $_180__/mow.  

2.Passed and adopted with a majority vote of the Board of Trustees (vote registered as _3___ -yeas, __0__- nays with _0___absent __2___-abstain on this 28 day of August, 2018.

Hand Written Notes: 
Votes as follows: Rhonda Pritchett-yea; Sandy Wood-abstain; Mike Grove-yea by email
Stacy Furbee-yea; Jason Myers-abstain
_________________________________________Attest:
Sandra Wood, Chairman of the Board of Trustees___________________________________
Agency, MissouriHeather Marti, Clerk, Agency, Missouri
Recommendation 3 from Panning and Zoning pertaining to Tree Ordinance: Chairman Wood would like to wait to discuss this when all trustees are present.

Recommendation 4 from Panning and Zoning pertaining to Ordinance 8-1: Chairman Wood said it looks good and something to consider changing to. The board cannot vote to today due to the errors. Once errors are changed and all trustees have looked through the ordinance a vote can be made to either adopt or reject.

Lights: Clerk made a couple more calls to KCPL, finally getting past customer service. The trench has been dug at residence of Redbird. Weather permitting, KCPL had hope street light would be on by end of following week. The lights in alley between Boone and Main were to be on no later than Wednesday morning. KCPL was given residence name of property the light will be going on and will coordinate with resident about where the light should be placed for best results.

NEW BUSINESS

Purchasing Property on Main: The Dennis family came to inquire about purchasing property on Main Street. Currently the properties are leased by Ms. Teresa Goldizen. Residents inquiring were told the property was between 12 and 15k for both properties if it was determined could be sold. After a lengthy discussion, it was determined there are a lot of grey area’s that need to be looked into by the board. For now, it has been tabled until further information can be collected from board.

Removal of Carpet upstairs: Chairman Wood stated the carpet needs to be removed from upstairs. After spending time cleaning last week, it was determined there is mold underneath the carpet. After some discussion on what was planned for the upstairs, it is recommended the clerk run an ad in the St. Joseph News Press seeking bids for the removal of carpet and glue and to put a mold killer on the floors.

TREASURER’S REPORT

Financial Report: The Clerk gave each trustee a copy of the bills that came in and needed to be paid.  

Treasurer’s Report: The Board reviewed the printed treasurer’s report. 

Jackson Rumpf$ 720.00Heather Marti$375.00
Heather Marti 18.45R&L Electric$750.00
Trustee Myers moved to pay the bills; Trustee Pritchett seconded the motion; the motion passed with a vote of 4-0 in favor.  

Next Meeting: The next general meeting will be held on Tuesday, September 25, 2018 at 6:00pm.

ADJOURNMENT

Trustee Furbee made motion to adjourn the meeting at approximately 6:45 pm. Trustee Pritchett seconded. Meeting adjourned

Minutes are approved as written. Date: _____________ Time: ______________

___________________________________  
SANDRA WOOD
Chairperson of the Agency Board of Trustees

Attest:

______________________________________
HEATHER MARTI
Village Clerk, Agency, MO

AGENCY
BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
August 28, 2018

The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular open session in the meeting room of the Agency Community Center on July 31, 2018 at 6:00pm. The following members were present: Trustees Rhonda Pritchett, Stacy Furbee, Mike Grove, Jason Myers, Chairman Wood and Clerk Heather Marti. Chairman Wood opened the meeting at 6:04 pm. 

  APPROVAL OF THE MINUTES

The Clerk emailed a copy of the minutes for the July 31, 2018 General Open Meeting to the Board members for their review prior to the meeting. Trustee Myers moved to approve the minutes as printed; Trustee Grove seconded; the vote was 5-0 in favor; the motion passed.  

OLD BUSINESS

Abatement of Property: Clerk emailed attorney to discuss ordinance 1. Attorney Parmenter stated the village should send notice to the property owner as indicated in the Ordinance. If after 7 days the nuisance is not abated then the village can take the necessary actions to abate the nuisance and can assess the cost thereof to the property’s tax bill. If the owner is on the property and denies village staff or contractors entrance to the property then Village should contact attorney and proceed to request a warrant, but unless someone is refusing entry the Village can just go ahead and do what needs done. The other option is to prosecute the property owner and seek fines against them. According to the ordinance you may only do one or the other however. After some lengthy discussion, Trustee Grove made the motion to send property owners of #25 Redbird to the attorney to proceed. Trustee Furbee seconded.

106 and 108 Miller: Chairman Wood discussed filing a Quiet Claim on properties. After discussion on having liens on properties, a Quiet Claim cannot be filed. Trustee Grove made a motion to send a certified letter to both properties regarding the abandonment of vehicles and cleanup of properties per the ordinance. It will also notate permits have not been issued and the property is in a flood zone and will need a floodplain permit or the trailers are to be removed. 

NEW BUSINESS

Tax Rate Hearing: There will be no change from last year’s rate.

Bill No. 2018-03 Ordinance No. 52

AN ORDINANCE APPROVING THE 2018 TAX RATE OF 0.5391

NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE VILLAGE OF AGENCY, MISSOURI AS FOLLOWS:

Section 1. The Village is required to approve an annual tax rate, but cannot approve one in excess of that set by the State.

Section 2. The maximum tax rate for 2018 is set at 0.5391.

Section 3. The Village of Agency’s Board of Trustees hereby approve 0.5391 as the tax rate for the year 2018.

Section 4. This ordinance shall be in full force and effect from and after its passage by the Board of Trustees.

Passed and adopted this ___31___ day of _______July___________, 2018 by the Village Board of Trustees of the Village of Agency, Missouri.

First Reading: ______July 31, 2018 at _____________  
Second Reading:_________July 31, 2018 at _____________

The vote was as follows:

Trustee Grove: yea;Trustee Myers: yea;Trustee Pritchett: yeaTrustee Furbee: yea
Chariman Wood: yea

Planning and Zoning: Julia Black with Planning and Zoning was in attendance and presented board of trustees with five recommendations:

Recommendation 1: The Planning and Zoning Board recommends the Village of Agency appoint Annette Murphy to the Planning and Zoning Board. Trustee Myers made a motion to approve 
Murphy to the Planning and Zoning Board. Trustee Pritchett seconded.  

Recommendation 2: Planning and Zoning Board recommends Stacy Furbee be grandfathered in 
allowing one cow on their property for as long as she owns the property. The Planning and Zoning recommended this be addressed by the board of trustees in the next 30 days.

Recommendation 3: Planning and Zoning recommends a planting of trees ordinance. They would 
like the Village to consider and review their recommendation for Ordinance 8 Article 7-F. The Planning and Zoning Board would like a resolution within three months.

Recommendation 4: The Planning and Zoning Board recommends ordinance 8 be updated to Ordinance 8-1. They would like the board of trustees to consider and review their recommendations to Ordinance 8. It was recommended if the board agrees to the changes to Ordinance 8 to send to attorney on how to move forward. They would like a resolution in three months.
Recommendation 5: The Planning and Zoning Board recommends the village maps and documents be accessible to the community. There was some discussion with when the Community Center is repaired opening and office upstairs.  

TREASURER’S REPORT

Financial Report: The Clerk gave each trustee a copy of the bills that came in and needed to be paid.  

Treasurer’s Report: The Board reviewed the printed treasurer’s report. 

Jackson Rumpf$ 720.00Julia Black $17.72NPG tax rate ad $68.50
MO-KAN $239.40Heather Marti$375.00
Trustee Pritchett moved to pay the bills; Trustee Myers seconded the motion; the motion passed with a vote of 3-0 in favor and 2-0 abstained.  

Next Meeting: The next general meeting will be held on Tuesday, August 28, 2018 at 6:00pm.

ADJOURNMENT

Trustee Pritchett made motion to adjourn the meeting at approximately 6:52 pm. Trustee Furbee seconded. Meeting adjourned


Minutes are approved as written. Date: _____________ Time: ______________


___________________________________  
SANDRA WOOD
Chairperson of the Agency Board of Trustees

Attest:

______________________________________
HEATHER MARTI
Village Clerk, Agency, MO






AGENCY
BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
June 26, 2018

The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular open session in the meeting room of the Agency Community Center on May 29, 2018 at 6:00pm. The following members were present: Trustees Rhonda Pritchett, Stacy Furbee, Mike Grove, Chairman Wood and Clerk Heather Marti. Chairman Wood opened the meeting at 6:02 pm. 

  APPROVAL OF THE MINUTES

The Clerk emailed a copy of the minutes for the May 29, 2018 General Open Meeting to the Board members for their review prior to the meeting. Trustee Pritchett moved to approve the minutes as printed; Trustee Furbee seconded; the vote was 4-0 in favor; the motion passed.  

OLD BUSINESS

Vance Brothers: Chairman Wood said the Board needs to drive the roads and prioritize which ones will be done in September. The clerk reminded the board the past Chairman, Bryan Gabriel will drive with them and show what has been done in past.

4th Street Livestock: Chairman Wood stated the Village will turn over to the Planning and Zoning Committee and let them decide what the property is zoned as. The Planning and Zoning Committee will report back to the board of trustees with what their recommendation is and the board at the time will decide what is in the best interest of everyone involved.

Elevator Lift update: Chairman Wood recommended the Village board wait upgrades are completed.

NEW BUSINESS

Mowing: Mowing Bids were opened. There was only one who responded to the ad. Jackson Rumpf turned in his bid for $180 a week for village lots not being leased or taken care of. Trustee Pritchett made the motion to award Rumpf the mowing bid. Trustee Furbee seconded. Motion passed 3-0, 1 abstained. Clerk will notify Mr. Rumpf.  

Planning and Zoning: Julia Black with the Planning and Zoning Committee asked if Chairman Wood would be filling prior chairman position. She also stated they are in need of one more person to serve on the committee. If anyone is interested, please notify her. They will be having a meeting soon and she will post at the Community Center, Jay’s and she asked if we would put on our website.

Brownfield: It was brought the clerk, that prior clerk, Mr. Huskamp would be willing to assist the clerk in getting the Brownfield Cleanup finished in a timely manner. Clerk brought to the board with Mr. Huskamp’s offer. Mr. Huskamp brought a contract. He discussed with the board what his needs and desires were. Trustee Grove made a motion to allow Mr. Huskamp to assist the village with the Brownfield Cleanup. Trustee Furbee seconded. Motion passed 4-0.  







TREASURER’S REPORT

Financial Report: The Clerk gave each trustee a copy of the bills that came in and needed to be paid.  
Treasurer’s Report: The Board reviewed the printed treasurer’s report. 

Missouri City Clerks$25.00
City Clerks Finance Association$20.00
NPG (mowing ad)$68.50
KCPL$1,637.40
Jackson Rumpf (mowing)$640.00
Trustee Furbee moved to pay the bills; Trustee Pritchett seconded the motion; the motion passed with a vote of 4-0 in favor.  

Next Meeting: The next general meeting will be held on Tuesday, June 26, 2018 at 6:00pm.

ADJOURNMENT

Trustee Pritchett made motion to adjourn the meeting at approximately 6:45 pm. Trustee Grove seconded. Meeting adjourned


Minutes are approved as written. Date: _____________ Time: ______________


___________________________________  
SANDRA WOOD
Chairperson of the Agency Board of Trustees

Attest:

______________________________________
HEATHER MARTI
Village Clerk, Agency, MO





AGENCY
BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
May 29, 2018

The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular open session in the meeting room of the Agency Community Center on April 23, 2017 at 6:00pm. The following members were present: Trustees Rhonda Pritchett, Sandy Wood, Terre Tuner, Chairman Gabriel and Clerk Heather Marti. Chairman Gabriel opened the meeting at 6:02 pm. 

  APPROVAL OF THE MINUTES

The Clerk emailed a copy of the minutes for the April 23, 2018 General Open Meeting to the Board members for their review prior to the meeting. Trustee Pritchett moved to approve the minutes as printed; Trustee Wood seconded; the vote was 4-0 in favor; the motion passed.  

 Financial Report: The Clerk gave each trustee a copy of the bills that came in and needed to be paid.  

PUBLIC HEARING

Kathy Hahn with Mo-Kan Regional Council was present to conduct a public hearing on the Brownfield Site Cleanup. This was to inform residents of where we are in the process of removing the tanks.  

A resolution was first read:

A resolution to enter into a Sub-Grant agreement with Mo-Kan Regional Council (MKRC) that stipulates conditions for the acceptance of a grant for up to $100,000.00 to be used to remove three underground storage tanks and associated fuel dispensing equipment on village property at 11301 State Route FF in Agency, Missouri.

Whereas, the Board of Trustees of the Village of Agency, Missouri purchased the property at 11301 State Route FF, Agency, Missouri; and

Whereas, the Board sought financial aid to remove the tanks; and

Whereas, MKRC has approved a grant for the village up to $100,000.00 for the purpose stated above.

NOW, THEREFORE, BE IR RESOLVED BY THE BOARD OF TRUSTEES OF THE VILLAGE OF AGENY, MISSOURI AS FOLLOWS:

1. The Board hereby accepts the MKRC grant with full intent to honor MKRC goals and to abide by the conditions stated within the agreement, for the purpose of removing three (3) underground storage tanks and associated equipment.
2.The goal of the grant providers is that the property be utilized for a community purpose after the cleanup, and a Village park satisfies the goal. Therefore, the intent of the Village Board is to use the property to expand the park after completion of the cleanup.
3.The grant will pay for all associated costs to remove and dispose of the tanks and related fuel dispensing equipment to include such items as excavation, fill, machinery, labor, soil sampling and soil testing, except administrative costs to include work done by the clerk and the Attorney.
4.This project shall be considered as additional work for the Clerk and she will be paid at the rate of $12/hour for all time dedicated to the project, and the Attorney will be paid at his normal rate for services rendered in connection with this project.
5.All administrative expenses will be paid with Village Funds.
 A resolution was second read:

The Board hereby adopts this document on this 23rd day of April, 2018 with a vote as follows;

Jason Myers; absentSandra Wood; yay
Rhonda Pritchett; yayMike Grove;yayStacy Furbee; yay


OLD BUSINESS

Vance Brothers: Chairman Gabriel will drive roads with a trustee and look at prioritizing them.

Roads: Chairman Gabriel stated it will be spring before Vance Brothers can get the work completed. He said slurry coating will repair the cracks if we want to still do. Will discuss later since they cannot get to until spring.

Pearson Property: The residents put up a construction fence and was asked what the plan was. They were given 45 days from today to get the property cleaned up. Trustee Turner made the motion to have property cleaned up in 45 days; Trustee Pritchett seconded. Motion passed.

Dismissal of Officers: Clerk dismissed Board that was up for re-election from the table.

NEW BUSINESS

Swearing in of New Officers: The Clerk invited the new trustees, Mike Grove and Stacy Furbee to the table to be sworn in as Board Trustees. Jason Myers was absent and will be sworn in at the next meeting.

1.Chairman of the Board: Trustee Pritchett made the motion to nominate Sandy Wood as Chairperson. Trustee Grove seconded. Vote as follows:
a.Stacy Furbee;yay
b.Mike Grove; yay
c.Rhonda Pritchett; yay
d.Sandy Wood; abstained
2.Vice Chair of the Board: Trustee Grove made the motion to nominate Rhonda Pritchett as Vice Chair to the Board. Trustee Furbee seconded. Vote as follows:
a.Stacy Furbee;yay
b.Mike Grove; yay
c.Rhonda Pritchett; abstained
d.Sandy Wood; yay
3.Board Treasurer: Trustee Grove made the motion to nominate Stacy Furbee as Board Treasurer. Trustee Pritchett seconded. Vote as follows:
a.Stacy Furbee;abstained
b.Mike Grove; yay
c.Rhonda Pritchett; yay
d.Sandy Wood; yay

Mowing: Sealed Bids will be due May 20, 2018 for mowing of the village property. An ad will run in Sunday, May 9, 2018 in the St. Joseph News Press. The bids will be opened at the May Board meeting. It was discussed if the Board wanted to adopt a mowing year from June 1 of current year to May 31 of the following year.  

Livestock on Property: It was reported a resident has livestock on property. Chickens are ok to keep. Need to find out how property is zoned, commercial or residential. This should be how the resident pays their county taxes. If it is zoned residential the property owner will need to move the calf to another location.

Next Meeting: The next village meeting is scheduled for May 29, 2018 at 6:00 p.m. at the Agency Community Center. The Clerk stated she will not be available that day. Chairperson Wood will talk with Cindy Rumpf to see if she would be willing to take the minutes for the meeting. If the meeting date is changed it will be listed on the website. 


TREASURER’S REPORT
Treasurer’s Report: The Board reviewed the printed treasurer’s report. 

Andy Lenz (IT work)50.00
Terre Turner25.00
Bryan Gabriel29.17
Agency Community Center14,950.00
Missouri Department of Natural Resources4.75
KCPL16.81
KCPL1643.75
KCPL24.98
Trustee Furbee moved to pay the bills; Trustee Pritchett seconded the motion; the motion passed with a vote of 4-0 in favor.  

Next Meeting: The next general meeting will be held on Tuesday, May 29, 2018 at 6:00pm.

ADJOURNMENT

Trustee Pritchett made motion to adjourn the meeting at approximately 6:52 pm. Trustee Grove seconded. Meeting adjourned


Minutes are approved as written. Date: _____________ Time: ______________


___________________________________  
SANDY WOOD
Chairperson of the Agency Board of Trustees

Attest:

______________________________________
HEATHER M MARTI
Village Clerk, Agency, MO


AGENCY
BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
March 26, 2018

The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular open session in the meeting room of the Agency Community Center on March 26, 2018 at 6:00pm. The following members were present: Trustees Jason Myers, Rhonda Pritchett, Sandy Wood, Terre Tuner, Chairman Gabriel and Clerk Heather Marti. Chairman Gabriel opened the meeting at 6:03pm. 

  APPROVAL OF THE MINUTES

The Clerk emailed a copy of the minutes for the March 26, 2018 General Open Meeting to the Board members for their review prior to the meeting. Trustee Wood mentioned a change to the minutes needed to be made with the vote of the ordinance. A roll call vote was taken: Trustee Myers, Yay; Trustee Turner, Yay; Trustee Wood, Yay; Trustee Pritchett, Yay; Chairman Gabriel abstained. Trustee Turner moved to approve the minutes as printed with the amendment to voting; Trustee Pritchett seconded; the vote was 5-0 in favor; the motion passed.  

 Financial Report: The Clerk presented the bills that need paid. Trustee Myers made the motion to pay the bills. Trustee Wood seconded. Motion passed.

OLD BUSINESS

Vance Brothers: Trustee Wood has a list of all roads and depth of each road. Chairman Gabriel stated we did not need to run an ad in newspaper for bids. Buchanan County will give us an estimate and Vance Brothers is the only one that bids. Chairman Gabriel and Trustee Myers will drive the roads in city and make a list of the roads that are in worse shape.  

Brownfield Cleanup: We put a $3,000.00 deposit down. The Village of Agency has to have a percent of the total dollars to qualify for the grant. Chairman Gabriel will get with the prior clerk and see approximately how many hours he put into the work he did so that can be turned in to MO-KAN. There was some discussion on whether we needed to get bids to have canopy removed. A bid is not needed for that. The clerk will contact Kathy Hahn to discuss when the bids can begin. When it is time, it will be placed on the website, at Jay’s Grocery and the bulletin board outside the Community Center.

NEW BUSINESS

4th Street (Pearson property): Trustee Pritchett received complaints from residents asking if the city could have the property owner cleanup the property. Property owner was in attendance and after discussions, it was decided the property owner would be given until the next meeting, April 23, 2018 to have property cleaned up.


TREASURER’S REPORT
Treasurer’s Report: The Board reviewed the printed treasurer’s report. 

Next Meeting: The next general meeting will be held on Monday, April 23, 2018 at 6:00 pm at the Agency Community Center.

ADJOURNMENT

Trustee Wood made motion to adjourn the meeting at approximately 6:40 pm. Trustee Pritchett seconded. Meeting adjourned


Minutes are approved as written. Date: _____________ Time: ______________


___________________________________  
BRYAN E. GABRIEL  
Chairman of the Agency Board of Trustees

Attest:

______________________________________
HEATHER M MARTI
Village Clerk, Agency, MO







AGENCY
BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
February 27, 2018

The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular open session in the meeting room of the Agency Community Center on February 27, 2018 at 6:00pm. The following members were present: Trustees Jason Myers, Rhonda Pritchett, Sandy Wood, Terre Tuner and Clerk Heather Marti. Vice Chairman Myers opened the meeting at 6:00pm. 

  APPROVAL OF THE MINUTES

The Clerk emailed a copy of the minutes for the February 27, 2018 General Open Meeting to the Board members for their review prior to the meeting. Trustee Turner moved to approve the minutes as printed; Trustee Pritchett seconded; the vote was 4-0 in favor; the motion passed.  

 Financial Report: The Clerk presented the bills that need paid. Trustee Pritchett made the motion to pay the bills. Trustee Turner seconded. Motion passed.

OLD BUSINESS

Redbird Streetlight: Clerk has notified KCP&L and a work order has been placed. KCP&L will notify owner of property to work out where property owner would like the pole placed. Once contact is made KCP&L will notify clerk to proceed.

4th St Streetlight: There was some discussion on the need for a light on 4th St at the curve between 4th street and resident Joe Kerns. Trustee Pritchett made a motion to have the light installed, once an address and exact location is determined. Trustee Turner seconded. Motion passed.

Vance Brothers: Trustee Wood has a list of all roads and depth of each road. Chairman Gabriel was absent so agreed to table until next meeting.

No Man’s Land: Trustee Wood talked with real estate and it was determined Village of Agency does not own the property. The residents wanting property will need to go through the court system in they are wanting to purchase.

NEW BUSINESS

Agenda Ordinance:  

AN ORDINANCE APPROVING COMMUNITY REQUEST TO BE ON AGENDA

NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE VILLAGE OF AGENCY, MISSOURI AS FOLLOWS:

Section 1. An ordinance requiring that community requests, complaints or concerns needing to be discussed at the monthly board meeting be submitted no later than five (5) days prior to the monthly board meetings requesting to be added to the agenda. The monthly board meetings are scheduled the last Tuesday of every month at 6:00 p.m. at the Agency Community Center. All agenda requests must be submitted to the Agency clerk via email at agencyclerk@yahoo.com or by US Postal Service mail at Village of Agency, PO Box 34, Agency, Missouri 64401.

Section 2. Community requests, complaints or concerns will not be addressed until they have been added to the agenda pursuant to this ordinance.

Section 3. An exception pursuant to Statute 610.020, if for good cause, 24 hours notice is impossible, the public governmental body shall give as much notice as possible; the nature of the good cause justifying the departure from normal requirements shall be stated in the minutes. The Village of Agency Board of Trustees will make the final decision on how emergent the issue is.

Section 4. This ordinance shall be in full force and effect from and after its passage by the Board of Trustees.

READ, CONSIDERED, PASSED AND APPROVED ON THE FIRST READING by the Village Clerk at a regular meeting the ___27___ day of _____February_____, 2018, at which a quorum was present.

READ, CONSIDERED, PASSED AND APPROVED ON THE SECOND AND FINAL READING by the Village Clerk at a regular meeting the ___27___ day of _____February_____, 2018, at which a quorum was present.

PASSED, APPROVED AND ADOPTED on the _____27_____ day of _____February_____, 2018.

Trustee Wood made a motion to accept the ordinance as it states. Trustee Pritchett seconded.

CITIZEN CONCERNS

A member of the community presented the board with addresses of two residents with chickens and cows on property.

TREASURER’S REPORT
Treasurer’s Report: The Board reviewed the printed treasurer’s report. 

Next Meeting: The next general meeting will be held on Tuesday, March 27, 2018 at 6:00 pm at the Agency Community Center.

ADJOURNMENT

Trustee Wood made motion to adjourn the meeting at approximately 6:15 pm. Trustee Pritchett seconded. Meeting adjourned


Minutes are approved as written. Date: _____________ Time: ______________


___________________________________  
BRYAN E. GABRIEL  
Chairman of the Agency Board of Trustees

Attest:

______________________________________
HEATHER M MARTI
Village Clerk, Agency, MO






AGENCY
BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
January 30, 2018

The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular open session in the meeting room of the Agency Community Center on January 30, 2018 at 6:00pm. The following members were present: Trustees Jason Myers, Rhonda Pritchett, Sandy Wood, Bryan Gabriel and Clerk Heather Marti. Chairman Gabriel opened the meeting at 6:00pm. 

  APPROVAL OF THE MINUTES

The Clerk emailed a copy of the minutes for the January 30, 2018 General Open Meeting to the Board members for their review prior to the meeting. Trustee Wood moved to approve the minutes as printed; Trustee Myers seconded; the vote was 4-0 in favor; the motion passed.  

 Financial Report: The Clerk presented the bills that need paid. Trustee Myers made the motion to pay the bills. Trustee Wood seconded. Motion passed.

GUEST SPEAKER

Chairman Gabriel introduced speaker Mike Spady with Mo-Kan Regional Council. They are working on the Buchanan County Comprehensive Plan and the Human Service Transit Plan. They were reaching out to the rural communities to receive input. Mr. Spady gave a small presentation and handed out a survey on what changes the community would like to see in the future. 

OLD BUSINESS

Redbird Streetlight: Earlier in the year, it was decided a street light needed to be added to the end of the road where it is dark. In the transition of offices, it was overlooked. Clerk will call and put in a work order to get that done. Trustee Myers stated we may need to get bids. Clerk to get the original form and see what it says. Board will finalize at the February meeting.

NEW BUSINESS

Election: There were three open positions on the board and three candidates filed. There is an ordinance that states there does not have to be an election if the exact number of candidates file to fill open positions. The candidates that ran for the open positions are Jason Myers, Stacy Furbee and Mike Grove. Those candidates will be sworn into office on April 24 at the open meeting and will continue with Trustee Wood and Trustee Pritchett. A Chairman of the Board will also be discussed and decided at that same meeting.

1099’s: The clerk stated 1099’s are complete and have been mailed. If someone feels they should have received one, please see the clerk to clarify.

CITIZEN CONCERNS

A member of the community asked if the board members could look at 4th street for lights. They thought they could use one more light. Board members will look at and decide at the next meeting whether lights are needed.

A member of the community was interested in purchasing a piece of property called no man’s land on 4th street. Per the community member who had it surveyed stated it was not an easement. Trustee Wood stated she would look into at the courthouse and give a report at the next meeting.

A member of the community asked if a property on 4th street can get the cleaned up. Trustee Wood will check on property owner name and address and give a report at the next meeting.


TREASURER’S REPORT
Treasurer’s Report: The Board reviewed the printed treasurer’s report. 

Next Meeting: The next general meeting will be held on Tuesday, February 27, 2018 at 6:00 pm at the Agency Community Center.

ADJOURNMENT

Trustee Wood made motion to adjourn the meeting at approximately 6:50 pm. Trustee Pritchett seconded. Meeting adjourned


Minutes are approved as written. Date: _____________ Time: ______________


___________________________________  
BRYAN E. GABRIEL  
Chairman of the Agency Board of Trustees

Attest:

______________________________________
HEATHER M MARTI
Village Clerk, Agency, MO






AGENCY
BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
November 28, 2017

The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular open session in the meeting room of the Agency Community Center on November, 2017 at 6:00pm. The following members were present: Trustees Jason Myers, Rhonda Pritchett, Terre Turner and Clerk Heather Marti. Chairman Gabriel opened the meeting at 6:01pm. 

  APPROVAL OF THE MINUTES

The Clerk emailed a copy of the minutes for the October 30, 2017 General Open Meeting to the Board members for their review prior to the meeting. Trustee Pritchett moved to approve the minutes as printed; Trustee Turner seconded; the vote was 3-0 in favor; the motion passed.  

 Financial Report: The Clerk stated there were no bills that needed paid. Trustee Turner made the motion to pay the bills that automatically come out monthly. Trustee Pritchett seconded. Motion passed.

GUEST SPEAKER

Chairman Gabriel introduced speaker Mike Spaete with Mo-Kan Regional Council. They are working on the Buchanan County Comprehensive Plan and the Human Service Transit Plan. They were reaching out to the rural communities to receive input. Mr. Spaete gave a presentation and handed out some surveys on what changes the community would like to see in the future. 

OLD BUSINESS

Grading: Chairman asked a member of the community if the grading had been completed in the alley. She stated nothing had been done as of yet but she knew Trustee Wood had contacted them to get done.

NEW BUSINESS

Election: There will be three open positions on the board. Trustee Myers, Trustee Turner and Chairman Gabriel positions are renewing. If anyone in the community is interested in running the filing dates will be December 12, 2017 through January 16, 2018 at 5:00 p.m. The positions will be two-year terms. The forms can be picked up from the clerk and must be turned into clerk no later than January 16 at 5:00. The forms will not be accepted after that. The Clerk will run an ad in the St. Joseph News Press on Sunday, December 3, 2017.

County Pizzas: Chairman Gabriel made a motion to provide Buchanan County Road Crew a thank you pizza lunch. Trustee Turner seconded. Clerk will contact Scott Burnham and arrange a date and time the guys can get together with the board.  

December meeting: Clerk discussed the December meeting is day after Christmas and did the board want to move it to another date or just cancel the meeting. Chairman Gabriel made a motion to cancel the meeting and resume in January. Trustee Pritchett seconded.  


CITIZEN CONCERNS

A member of the community was concerned about some calves being housed on someone’s property. They wanted to know if it is a violation of an ordinance to have chicken and cows. Chairman Gabriel stated that yes it is violation. Clerk will draft a letter to the resident when name and address is given.  


TREASURER’S REPORT
Treasurer’s Report: The Board reviewed the printed treasurer’s report. 

Next Meeting: The next general meeting will be held on Tuesday, January 30, 2018 at 6:00 pm at the Agency Community Center.

ADJOURNMENT

Trustee Myers made motion to adjourn the meeting at approximately 7:10 pm. Trustee Pritchett seconded. Meeting adjourned


Minutes are approved as written. Date: _____________ Time: ______________


___________________________________  
BRYAN E. GABRIEL  
Chairman of the Agency Board of Trustees

Attest:

______________________________________
HEATHER M MARTI
Village Clerk, Agency, MO








AGENCY
BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
October 30, 2017

The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular open session in the meeting room of the Agency Community Center on October 30, 2017 at 6:00pm. The following members were present: Trustees Jason Myers, Rhonda Pritchett, Sandy Wood and Clerk Heather Marti. Chairman Gabriel opened the meeting at 6:01pm. 

  APPROVAL OF THE MINUTES

The Clerk emailed a copy of the minutes for the September 26, 2017 General Open Meeting to the Board members for their review prior to the meeting. Trustee Pritchett moved to approve the minutes as printed; Trustee Myers seconded; the vote was 3-0 in favor; the motion passed.  

 Financial Report: The Clerk gave each trustee a copy of the bills that came in and needed to be paid.  

OLD BUSINESS

108 Miller: Trustee Myers contacted the title company about the 108 Miller residence. There is some paperwork the resident needs to sign prior to anything being looked up in regards to any title issues. Trustee Myers will get with the resident when convenient for them to sign.

Roads: Chairman Gabriel stated it will be spring before Vance Brothers can get the work completed. He said slurry coating will repair the cracks if we want to still do. Will discuss later since they cannot get to until spring.

#25 Redbird: The clerk and Trustee Myers checked on the cleanup of residence. Trustee Myers stated the residence is acceptable the way it is now. The residents were in attendance and stated the cars on the property are licensed. Chairman Gabriel said that was fine and reminded them of the importance of keeping the property cleaned up.

NEW BUSINESS

Upstairs Office: The board would like to get the upstairs usable again. This would mean we would need to install a handicap accessible lift. This would allow all community members to come to meetings. It would also allow visitors to check out the Agency Ford Museum. Also discussed was the need to have an office for the clerk upstairs. The clerk stated it would be nice to have one place to have everything needed. Right now some things are upstairs and some things are at personal residence. By having an office upstairs would allow the clerk to have hours of operation where the community could come get permits, look at minutes or questions answered. This would include getting a desk, computer and internet access. Trustee Pritchett made a motion to have Trustee Myers get quotes on a lift and for the clerk to get prices on what would be need to get the office going, Trustee Wood seconded.

CITIZEN CONCERNS

A member f the community asked if the alley between Boone and Main can be graveled. The trash companies use the alley to pick up trash. It needs graded and graveled. County needs to put tubes in the south end of alley. Trustee Wood will talk to the county about grading.

Another community member was concerned about a neighbor across from cemetery removing a building and having wood and nails everywhere. The resident of the property was in attendance and stated the removal company dropped a bunch of stuff in the road and they are cleaning up. Trustee Pritchett made a motion to send a letter to have the property cleaned up Trustee Myers seconded.  

The residents of 25 Redbird asked about putting another driveway on their property. They wanted to know what was needed to get a permit to have that done. After some lengthy discussion, it was determined no permit was needed for what they are wanting to do. They will be responsible for the tubing that will be needed.  


TREASURER’S REPORT
Treasurer’s Report: The Board reviewed the printed treasurer’s report. 

Bills to be paid: 10/30 –Jackson Rumpf - $480.00; Buchanan County Commission - $7,983.00.
Trustee Myers moved to pay the bills; Trustee Wood seconded the motion; the motion passed with a vote of 3-0 in favor.  

Next Meeting: The next general meeting will be held on Tuesday, November 28, 2017 at 6:00pm.

ADJOURNMENT

Trustee Myers made motion to adjourn the meeting at approximately 6:27 pm. Trustee Pritchett seconded. Meeting adjourned


Minutes are approved as written. Date: _____________ Time: ______________


___________________________________  
BRYAN E. GABRIEL  
Chairman of the Agency Board of Trustees

Attest:

______________________________________
HEATHER M MARTI
Village Clerk, Agency, MO







AGENCY
BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
  September 26, 2017

The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular open session in the meeting room of the Agency Community Center on September 26, 2017 at 6:00pm. The following members were present: Trustees Jason Myers, Rhonda Pritchett, Terre Turner, Chairman Bryan Gabriel and Clerk Heather Marti. Chairman Gabriel opened the meeting at 6:05pm. 

  APPROVAL OF THE MINUTES

The Clerk emailed a copy of the minutes for the August 29, 2017 General Open Meeting to the Board members for their review prior to the meeting. Trustee Myers moved to approve the minutes as printed; Trustee Pritchett seconded; the vote was 3-0 in favor; the motion passed.  

 Financial Report: The Clerk gave each trustee a copy of the bills that came in and needed to be paid.  

OLD BUSINESS

Community Center: Trustee Myers stated Community Center Board received one bid for the repairs. The bid received was close to $25,000 to repair tuck pointing, cut and re-caulk all capstone, stone band and stone window sills and remove flat stones above east entrance and replace steel lintel. Community Center is wanting to work with Village of Agency in the costs of repair. The Community Center is asking The Village of Agency to help with $15,000 in the cost. There was some discussion on how this is a collective effort for both the Community Center and The Village of Agency. Trustee Myers made a motion to assist the Community Center in making a donation to the Community Center for use on the repairs of the building. Trustee Pritchett seconded. The Community Center will contact the village board when the payment is due.

108 Miller: Trustee Myers contacted the resident at 108 Miller. The resident would entertain the possibility of selling the property to The Village of Agency for $800 plus closing costs. There was some discussion on what the Village would do to clean up property. There was some discussion on possibly having a community clean-up day for all residents in the village. Trustee Pritchett made a motion to purchase the property at 108 Miller for $800 plus closing costs contingent on having a clean title. Trustee Myers seconded.

Roads: Chairman Gabriel received a bid to repair five blacktop roads needing the most repair. The total came to $49,000. Chairman Gabriel will talk with the bidder and see if the cost can be worked with. There was some lengthy discussion on the street fund budget. There is a street fund budget, but it is joined with the general fund in one account. There was discussion on whether to open a second account for the street fund income and withdrawals. After lengthy some lengthy discussion, it was determined the Clerk will decide if a second account would be easier to keep track of the road account and general fund. The clerk will determine what is needed at the next meeting.  

Bluebird Concern: Clerk reported a call was made to the St. Joseph Animal Shelter and was forwarded on to the group in Jefferson City who deals with breeding of animals and the well-being of those animals. Clerk was informed there are random well-being checks of animals. If a complaint is made, the checks will happen sooner than the scheduled check. If a member of the community has a concern, it was suggested they call the St. Joseph Animal Control and they will direct the calls to the correct department based on the concern.  

#25 Redbird: A letter was sent asking the resident to clean property up or it would be turned over to the attorney. There will be discussion at next meeting as to how to proceed if the property has not been cleaned up.

NEW BUSINESS

There was no new business to discuss.

CITIZEN CONCERNS

A member of the community asked if the alley between Boone and Main can be graveled. The trash companies use the alley to pick up trash. It needs graded and graveled. County needs to put tubes in the south end of alley. Chairman Gabriel will talk to the county about grading and price of gravel.

Another community member was concerned about a neighbor removing a building that had asbestos. The community member was told if a building has asbestos it cannot just be burned down. There are special requirements that need to be followed. There has to be special permits for this. If there is concern with things happening, it needs to be reported to DNR. 


TREASURER’S REPORT
Treasurer’s Report: The Board reviewed the printed treasurer’s report. 

Bills to be paid: 9/26 –Jackson Rumpf - $480.00; Jere Loyd (Parmenter) - $100.00.
Trustee Myers moved to pay the bills; Trustee Turner seconded the motion; the motion passed with a vote of 3-0 in favor.  

Next Meeting: The next general meeting will be held on Monday, October 30, 2017 at 6:00pm.

ADJOURNMENT

Trustee Myers made motion to adjourn the meeting at approximately 7:20 pm. Trustee Pritchett seconded. Meeting adjourned


Minutes are approved as written. Date: _____________ Time: ______________


___________________________________  
BRYAN E. GABRIEL  
Chairman of the Agency Board of Trustees

Attest:

______________________________________
HEATHER M MARTI
Village Clerk, Agency, MO


AGENCY
BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
  August 29, 2017

The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular open session in the meeting room of the Agency Community Center on August 29, 2017 at 6:00pm. The following members were present: Trustees Jason Myers, Terre Turner, Sandy Wood and Clerk Heather Marti. Chairman Gabriel opened the meeting at 6:05pm. 

  APPROVAL OF THE MINUTES

The Clerk emailed a copy of the minutes for the July 2, 2017 General Open Meeting to the Board members for their review prior to the meeting. Sandy Wood moved to approve the minutes as printed; Terre Turner seconded; the vote was 3-0 in favor; the motion passed.  

 Financial Report: The Clerk gave each trustee a copy of the bills that came in and needed to be paid.  

OLD BUSINESS

Community Center: There are many leaks in the community center needing repaired. Jason Myers stated Community Center Board is getting bids for the repairs. One bid was received and it is close to $25,000 to repair tuck pointing, cut and re-caulk all capstone, stone band and stone window sills and remove flat stones above east entrance and replace steel lintel. Community Center is wanting to work with Village of Agency in the costs of repair. There was some discussion on the issue. It was determined the community center can give building back to Village of Agency if that was an issue. It is in the best interest of the Village to help with what we can on the Community Center. The community center will have a monthly meeting before our next monthly meeting and will present bids and what they would like to help us with.

Baseball Field: Jason Myers said there is a need for the ballfield, however with the community center needing assistance, it was agreed we put this on hold until after the community center is taken care of.

Sound System: Discussion with the community in attendance agreed the sound system worked when we used it and they liked it. Sandy Wood made a motion to purchase the sound system for $400.00. Jason Myers seconded.

Property Issues: There was a lot of discussion on what to do with the properties needing cleaned up. Chairman Gabriel asked if the board would entertain cleaning property up and if we cleaned up could we put a lien on the property. Sandy Wood was going to get some information needed and we will discuss further at next meeting.

NEW BUSINESS

Snow Removal: Snow Removal has been done in the past by the county for all roads in Agency. Chairman Gabriel will contact the county and make sure this is still going to happen.

Future Road Plans: Trustee Jason Myers and Chairman Bryan Gabriel drove the roads to see which roads were the worst and in need of most repair. Based on what the found, it will cost the village $11,000 to oil and chat. County will do it we just pay for the materials. Terre Turner seconded.

There was also discussion about having Vance Brother’s slurry coat some or all asphalt streets. Jason Myers made a motion to have Chairman Gabriel contact Vance Brother’s about getting bids on each road. Sandy Wood seconded.  

CITIZEN CONCERNS

Several community members were in attendance about what can be done with issues they are having in their neighborhood.

Many were concerned about a home on Bluebird being run as a puppy mill. They are concerned with the well-being of the dogs being housed in a shed next to house. They never see the dogs come out for exercise, kept in a small kennel, and wondered if shed even had air conditioning or heat. They wondered if the property was even zoned to be run as a commercial property in residential neighborhood.  
There is concern about #25 Redbird Lane. The residents of the home have been asked numerous time by the village to clean up property. The mess is piling up again and they asked if the village could do something about it,
Concerns about kids running street, revving up 4-wheelers at all times of day and night. The board recommended starting by making a phone call to sheriff’s office and asking them to do a well check on these issues. They will come out and will address these issues.

There was some discussion on the need for a town meeting on what needs to done in community. It was said there have many times where board has tried to do that and no one comes. What are some ideas from the community to get the community involved?

set up a vaccinations clinic for dogs and cats
Possibly have a dump day
A community member asked if the village held any fundraisers and another community member stated the community center has fundraisers
Possibly put a welcome kit together for the new residents

It was thought maybe a suggestion box could be set up at a table and community members would stop by and put suggestions good and bad in it. If there were questions the board could be there to answer questions at the events

TREASURER’S REPORT
Treasurer’s Report: The Board reviewed the printed treasurer’s report. 

Bills to be paid: 8/29 – Mo Dept of Natural Resources – $200.00; News Press - $77.50; City Clerks and Finance Association - $20.00; Jackson Rumpf - $960.00; Mo Dept of Natural Resources - $225.00.
Jason Myers moved to pay the bills; Terre Turner seconded the motion; the motion passed with a vote of 3-0 in favor.  

Next Meeting: The next general meeting will be held on Tuesday, September 26, 2017 at 6:00pm.

ADJOURNMENT

Sandy Wood made motion to adjourn the meeting at approximately 7:20 pm. Jason Myers seconded. Meeting adjourned


Minutes are approved as written. Date: _____________ Time: ______________


___________________________________  
BRYAN E. GABRIEL  
Chairman of the Agency Board of Trustees

Attest:

______________________________________
HEATHER M MARTI
Village Clerk, Agency, MO



AGENCY
BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
  July 25, 2017

The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular open session in the meeting room of the Agency Community Center on July 25, 2017 at 6:00pm. The following members were present: Trustees Jason Myers, Rhonda Pritchett, Terre Turner, Sandy Wood and Clerk Heather Marti. Chairman Gabriel opened the meeting at 6:05pm. 

  APPROVAL OF THE MINUTES

The Clerk emailed a copy of the minutes for the June 8, 2017 General Open Meeting to the Board members for their review prior to the meeting. Jason Myers moved to approve the minutes as printed; Sandy Wood seconded; the vote was 4-0 in favor; the motion passed.  

 Financial Report: The Clerk gave each trustee a copy of the bills that came in and needed to be paid.  

OLD BUSINESS

Brownfield Report: Chairman Gabriel reported the Village of Agency can remove the fuel pumps. There was some discussion on what to do with the property once the tanks are out. It has to be community related. Trustee Jason Myers thought extending the park would be good for the community by adding a basketball court, horseshoe pit, etc. A community member asked about building a city hall. Chairman Gabriel stated at this time the building is on hold.

Sound System: The board used the sound system at this meeting. Discussed with community in attendance what their thoughts were on if they could hear what was being said. The community members said yes when they are being used, they could hear what everyone was saying. Thought it would be a good investment. Will discuss at next meeting the purchase of the sound system.

NEW BUSINESS

Baseball Field: Jason Myers stated a lot of community members have stated a need for an updated ballfield. This would include updating fencing, concrete, concessions and possibly plumbing. An example of what the ballfield could look like was Weston’s ballfield and an approximate cost would be $18,000. There was some discussion on the need. Many teams come and practice during the spring and fall and are limited. The ball association stated there is only one field in Faucett that can be used for games. If updated, they could hold games on the field. There was some discussion on funding. Jason Myers stated possibly having the Village of Agency, Community Center and holding fundraisers to raise funds would be where we would start. A community member asked if we can rent the ball field out. We cannot rent the ballfield out. It is open to the public and groups or individuals call and reserve the time and date of use.

Electronic Device Recording: The ordinance passing the use of electronics recording devices needs to be rescinded due to it being against state statutes. Sandy Wood made the motion to rescind the use of electronic devices at open meetings. Rhonda Pritchett seconded.

TAX RATE HEARING

Chairman Gabriel opened the hearing, and the Clerk read the documents she received from the documents she received from the State Auditor’s Office and the Buchanan County Clerk’s Office. She explained the new tax rate will be 0.5391, up from the 2016 rate of 0.5322.  

The audience was given an opportunity to ask questions or express comments, but there none. Jason Myers moved to accept the new tax rate; Terri Turner seconded the motion. The Clerk did the first reading of Bill#2017-09, proposed Ordinance #49 “AN ORDINANCE APPROVING THE 2017 TAX RATE “. The Chairman asked for discussion; there was none. The Clerk did a second reading of the Bill and conducted a roll-call vote. The vote was as follows: Jason Myers-Yea, Terre Turner-Yea, Sandy Wood-Yea, Rhonda Pritchett-yea and Bryan Gabriel-Yea; the motion passed.

CITIZEN CONCERNS

A community member is concerned about the weeds growing up high along the streets. Trustee Terre Turner contacted her son at the county and was referred to state. Trustee Sandy Wood to contact state to have them cut due to the danger it is causing entering highways from side roads.

A community member asked who cuts the grass on the lot by the tractor pull area. Chairman Gabriel stated it is to be the tractor pull people. He was going to contact a member of the Kline family and ask if that is being done. If not, the Village will have to take it back over and maintain.

A community member is concerned about the 108 Miller property. They have been mailed letters to clean property up and now they are tossing trash outside of the trailer. Clerk Heather Marti to contact attorney on enforcing the ordinance and find out if we can pursue and also the health department since there is trash just being tossed out the door.  

A community member asked who Andrew Parmenter and Andrew Lentz are. Clerk stated Andrew Parmenter is the village attorney and Andrew Lentz was hired to do some IT work with the village email.

TREASURER’S REPORT
Treasurer’s Report: The Board reviewed the printed treasurer’s report. 
Bills to be paid: 7/25 - KCPL - $1,563.75, Jere Lloyd P.C. - $500.00, Andrew Lentz – 50.00, Jackson Rumpf - $ 960.00
Rhonda Pritchett moved to pay the bills; Jason Myers seconded the motion; the motion passed with a vote of 4-0 in favor.  

Next Meeting: The next general meeting will be held on Tuesday, August 29, 2017 at 6:00pm.

ADJOURNMENT

Chairman Gabriel announced the meeting adjourned at approximately 6:40pm.


Minutes are approved as written. Date: _____________ Time: ______________


___________________________________  
BRYAN E. GABRIEL  
Chairman of the Agency Board of Trustees

Attest:

______________________________________
HEATHER M MARTI
Village Clerk, Agency, MO


AGENCY
BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
  May 11, 2017

The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular open session in the meeting room of the Agency Community Center on May 11, 2017 at 6:00pm. The following members were present: Trustees Jason Myers, Rhonda Pritchett, Sandy Wood and Temporary Clerk Cindy Rumpf. Chairman Gabriel opened the meeting at 6:00pm. 



APPROVAL OF THE MINUTES

The Clerk emailed a copy of the minutes for the April 18, 2017 General Open Meeting to the Board members for their review prior to the meeting. Sandy Wood moved to approve the minutes as printed; Jason Myers seconded; the vote was 4-0 in favor; the motion passed.  

UNFINISHED BUSINESS 
Appoint the New City Clerk: The Temporary Clerk reported Heather Marti would be the new City Clerk and asked her to come forward.

Swearing in of new Village Trustee: Chairman Bryan Gabriel announced the open trustee was filled. Terre Turner was elected and will be sworn in at the next meeting in June.  


NEW BUSINESS
Financial Report: The Clerk gave each trustee a copy of the bills that came in and needed to be paid. There is a past due amount on the News Press invoice. Jason Myers to call News Press and discuss what the past due is and discuss the amount of the ad placed for the clerk and Trustee positions.

Jason Myers stated there are two CD’s and they pay out every 6 months.

Jason Myers discussed with Brenda at the bank to cancel the previous City Clerk’s credit card and debit card. She stated Mr. Huskamp will need to call and cancel them himself. Mrs. Huskamp was in attendance and will have Mr. Huskamp call Brenda with the bank to have this taken care of. 

Chairman Gabriel discussed getting a credit card or debit card for the new City Clerk to be able to purchase the items needed for City use. Jason Myers made the motion to get a debit card for the new Clerk; Sandy Wood seconded.  

Sandy Wood made a motion to approve this month’s financial report; Rhonda Pritchett seconded.

New Ordinance: There are two ordinances. Clerk read the ordinances as follows two times:

Ordinance #1: Electronic: No person shall electronically record any meeting, open or closed, at any time.

Ordinance #2: Trustees will receive a $50 stipend for each monthly meeting attended to be paid quarterly. Three consecutive absences of a trustee will result in automatic dismissal from the village board. The bill was read two times in accordance to Chapter 80 of the Missouri Revised Statutes.  

Rhonda Pritchett made a motion to place the ordinance in effect; Jason Myers seconded. Bill passes 4-0.


Independent Auditor: There was a discussion of hiring an independent Auditor to Audit the Books. Mrs. Huskamp stated the books had been compiled by Taylor, Thompson. Trustee Jason Myers stated the books need to audited with the change in clerks and board members. Jason Myers made a motion to have the books audited; Rhonda Pritchett seconded.  

Sound System: Jason Myers stated community members coming to the village meetings cannot hear what is being discussed and thought it would be good to look into getting a sound system. He received three different quotes from Lanham Music. Dave Bromley is going to check and see if he has anything that may be cheaper and would work for the sound system.

Village Ordinances: Rhonda Pritchett and Sandy Wood stated they would like to have a copy of the city ordinances book. Clerk will get a copy of the book to them.

Fuel Tank Grant: Jason Myers has been in contact with Kathy O’Donnell. She has stated she will work with us in getting the paperwork filled out. She emailed the paperwork to us filled out with what she has. There are some places we need to fill out and return to her.

Report from Variance Committee: Chad and Rachel Mears – Received signed paperwork from adjoining property owners stating the Mears could build a garage structure. Committee recommended the Mears be able to build their garage on their property. The Mears will need to get a building permit. Board will discuss this at the next meeting in June.

Renewal of Leases: Angela Pritchett is wanting to lease property up for renewal. The board discussed posting the property for any other interest. Board will discuss this further at the next meeting in June.

Vacation Ordinance: Attorney sent a letter to vacate the east and west Miller Street property. There is an easement that runs through the property. The attorney Eric Collins will email Chairman Bryan Gabriel with more information.

Appointing a Treasurer: Jason Myers thought it would be a good idea to appoint a treasurer on the board. This person would oversee the clerk. Board will discuss further at the next meeting in June.

New Attorney: Sandy Wood discussed with our previous attorney Mr. Holliday about any recommendations he may have. Mr. Holliday highly recommended Mr. Andrew Parmenter. Mr. Holliday said he would turn over all landfill information to him. He thought it may cost more for him. We paid $125 an hour for Mr. Holliday. Mr. Parmenter is $250 and hour but may work with the village. Mr. Holliday just wants to get everything transferred to the new attorney. Jason Myers made a motion to appoint Mr. Andrew Parmenter as the village attorney; Sandy Wood seconded. Motion passed 4-0.


CITIZEN CONCERNS
Planning and Zoning Committee voiced the board needs to appoint a member to their board.

Jason Myers made a motion to move city meetings to the last Tuesday of the month at 6:00 pm beginning July 25, 2017.  

TREASURER’S REPORT
Treasurer’s Report: The Board reviewed the printed treasurer’s report. 
Bills to be paid: 5/24 - KCPL - $1,560.84, 5/11 – News Press - $489.05 & 218.23, 5/11 – Jackson Rumpf - $640.00.
Jason Myers moved to pay the bills; Rhonda Pritchett seconded the motion; the motion passed with a vote of 4-0 in favor.  

Next Meeting: The next general meeting will be held on Thursday, June 8, 2017 at 6:00pm.

ADJOURNMENT

Chairman Gabriel announced the meeting adjourned at approximately 7:15pm.


Minutes are approved as written. Date: _____________ Time: ______________


___________________________________  
BRYAN E. GABRIEL  
Chairman of the Agency Board of Trustees

Attest:

______________________________________
HEATHER M MARTI
Village Clerk, Agency, MO
Minutes

DRAFT ONLY MINUTES IN AGENCY
BOARD OF TRUSTEES SPECIAL OPEN MEETING MINUTES
Web Site: agencyvillage.org
March 30, 2017

The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in Special Open Session in the meeting room of the Agency Community Center on March 30, 2017 at 6:00pm. The following members were present: Trustees Curtis Gabriel, Bud Calloway, Valerie Engelken, Bryan Gabriel, and Clerk Earl Huskamp. Jason Myers was absent. Chairman Gabriel opened the meeting at 6:00pm. 


NEW BUSINESS

Sub-Grant Announcement: The Clerk announced that he has been notified by EIERA that the sub-grant for the removal of the underground storage tanks at 11301 State Route FF may be in jeopardy. The EPA review of the project raised questions as to our eligibility. The EPA is doing further review that will take at least two to three weeks. The Clerk will update the Board as necessary.  

Opening of Mowing Bids: The Clerk presented three sealed bids for mowing Village properties for the mowing season of calendar year 2017. Chairman Gabriel opened each bid and the Clerk announced the total price/per mow contained in bid. The bids were as follows: Alfred Miller - $152/mow; Delores Hodgson - $134/mow; and Jackson Rumpf - $105/mow.  

Chairman Gabriel moved to accept the bid of Jackson Rumpf. The motion failed for lack of a second. Valerie Engelken asked for a discussion.

Curtis Gabriel asked about liability insurance. The Clerk explained to the Board the importance of assuring that a contractor has liability insurance and what can happen if there is an incident. Chairman Gabriel stated that all past mowers had insurance and that the Board has always required it on everything.

Sandra Wood asked if being insured was a bid requirement. The Clerk explained to her that it was not a bid requirement, but it would be a contract requirement and a copy of the policy would be required as proof of insurance. 

Curtis Gabriel moved to accept the lowest bid and if that person could not fulfill the obligations then the second person would be Alfred Miller. Bryan Gabriel seconded; the vote was as follows: Bryan Gabriel – Yea; Curtis Gabriel – Yea; Valerie Engelken – Nay; and Buddy Calloway – Nay (Jason Myers was absent). The Motion failed because of a tie vote.

Jackson Rumpf was present; the Clerk requested to ask a few question of him. It was asked if Mr. Rumpf has insurance, does he have references and is he of legal age to enter into a contract. The Clerk explained that MOPERM had told him that a contractor is required to have $1.5 Million coverage. 

NOTE: The coverage amount is a misunderstanding between the Clerk and MOPERM discovered at approx.. 9:00am on March 31, 2017 via a phone conversation between the Clerk and MOPERM. MOPERM emailed their explanation to the Clerk and he forwarded that email to all trustees and explained it to Jackson Rumpf via telephone on his voice mail. The bottom line is that if a contractor is hired and does not have insurance, then the Village is not covered for any damages or injuries caused by that contractor. Any damages would have to be paid by the Village.

It was recommended that the issue be tabled until the next meeting to give time for Mr. Rumpf to check into insurance coverage and to see if Mr. Miller is still insured. Some trustees voiced that they want to see that anyone they contract has insurance. Chairman Gabriel tabled the issue until the next meeting. 


Leases: The Clerk gave each trustee and Teresa Goldizen a copy of a lease agreement to read and from which to ask questions. The lease agreement is for Teresa Goldizen to lease Village properties 106 and 108 Main Street, for ten (10) years at the rate of $1/year per property ($20 total). The property is to be maintained as a “green space”. MOPERM was given a copy of the agreement for review and approved it for insurance purposes. Both parties reviewed the agreement, and signed them. (The Board approved by vote to lease the property to Teresa Goldizen during the March 16, 2016 open meeting)

Chairman Gabriel moved to renew Teresa Goldizen’s lease on Village FEMA buyout property 112 Main Street; Valerie Engelken seconded; the vote was 4-0 in favor; the motion passed (trustee Jason Myers was absent). The agreement is to lease Village property 112 Main Street to Teresa Goldizen for a term of twenty (20) years for $1/year ($20 total). The property is to be maintained as a “green space”. Teresa Goldizen and Chairman Gabriel signed the agreement. 

Next Meeting: The next general open meeting will be held on Thursday, April 13, 2017 at 6:00pm.

ADJOURNMENT

Chairman Gabriel announced the meeting adjourned at approximately 6:30 pm.


Minutes are approved as written. Date: _____________ Time: ______________


___________________________________  
BRYAN E. GABRIEL  
Chairman of the Agency Board of Trustees

Attest:

______________________________________
EARL A. HUSKAMP, MRCC
Village Clerk, Agency, MO




AGENCY
BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
March 16, 2017

The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular open session in the meeting room of the Agency Community Center on March 16, 2017 at 6:00pm. The following members were present: Trustees Curtis Gabriel, Jason Myers, Valerie Engelken, Bud Calloway, Bryan Gabriel and Clerk Earl Huskamp. Chairman Gabriel opened the meeting at 6:00pm. 


APPROVAL OF THE MINUTES

The Clerk emailed a copy of the minutes for the January 19, 2017 General Open Meeting and the February 10, 2017 Special Open Meeting to the Board members for their review prior to the meeting. Bud Calloway moved to approve the minutes as printed; Valerie Engelken seconded; the vote was 5-0 in favor; the motion passed.  

UNFINISHED BUSINESS 

Report on 106 & 108 Main:  The Clerk reported on the two inquires received by the realtor (one for $6,000 for the two properties to place a mobile home; and one to inquire if the Village will sell only 106 Main for the purpose of placing a mobile home – no price offer on this one). Chairman Gabriel moved to take the properties of 106 and 108 Main Street off the market and lease them to Teresa Goldizen; Bud Calloway seconded; the vote was 4-1 in favor (Jason Myers voted no); the motion passed.

The Clerk asked for lease conditions. Valerie Engelken moved to lease the two properties at 106 & 108 Main Street to Teresa Goldizen for a term of 10 years and charge the sum of one dollar per year, per property for a total of $20. Bud Calloway seconded; the vote was 5-0 in favor; the motion passed. The Clerk will prepare the lease papers for each property and present them for signing by both parties during the March 30, 2017 Special meeting.  

Update on Streetlight for #10 Redbird:  Jason Myers updated the Board and it included a bid from Sprague Construction. The conduit will have to originate from a transformer in the area of #11 Redbird and a pole placed at the corner of that property. Placing a pole at #10 Redbird will require boring under the street and that will be too expensive ($2,485.00).  

Bud Calloway will contact Bill Puitt, owner of #11 Redbird, for permission to trench for a conduit along his property and for the placement of a pole.  

Street Light at Dunlap Automotive:  The Clerk reported that John Dunlap does want a streetlight at the entrance to Dunlap Automotive. Chairman Gabriel moved to contract with KCPL to place a streetlight at Dunlap Automotive; have it added to the Village Streetlight Inventory; and add it to the Village’s monthly usage charge. Valerie Engelken seconded; the vote was 5-0 in favor; the motion passed.

Gas Pumps Report:  The Clerk reported on the progress of getting the Underground Storage Tanks (UTS’s) removed. There will be a Special Meeting on March 30, 2017 for a public hearing on the Analysis of the Brownfields Cleanup Alternatives document. The Clerk gave Jason Myers a copy of the document to place in his store for public inspection. The document is also on the village website under “pubic notices”. The Village also has to place a sign on the property near FF Highway that basically states that the EIERA is paying for the grant and the sign must remain there until the project is finished. The Clerk will also establish a “Fuel Tank Removal Grant Fund” to track all money received and expended on the project. That will eliminate confusion and the intermingling of grant money with money in the “General Fund”.

Erecting a Village Hall:  The Clerk presented a letter to the Trustees requesting them to start the process of building a Village Hall on the concrete pad at 11301 State Route FF. He listed various reasons and conditions to substantiate his request (the letter is to become a permanent record and is filed with the March 16, 2016 minutes). A discussion ensued about floorplans, building materials and citizen input. Bud Calloway moved to have community input during the Special Meeting scheduled for March 30, 2017. Valerie Engelken seconded; the motion failed with a vote of 2 yeas and 3nays. (Yeas: Bud Calloway, Valerie Engelken; Nays: Jason Myers, Curtis Gabriel, Bryan Gabriel)

Bud Calloway moved to start the process of getting a building erected; Bryan Gabriel seconded; the vote was 5-0 in favor; the motion passed. The Clerk and the Trustees will start gathering information so that a decision can be made on the size, composition, and the degree of completeness of the building prior to putting out requests for bids. (there may be a discussion on this topic during the March 30th meeting)

Update on #25 Redbird and #4 Robin:  The Clerk reported that a second mobile home has been placed at 108 Miller without a permit. Chairman Gabriel moved to turn the matter over to the attorney for legal action. Curtis Gabriel seconded; the vote was 5-0 in favor; the motion passed.

The Clerk also reported that Ron Martin is finished trying to work with the owner of 25 Redbird. Martin feels the owner is not trying to cooperate and the matter should be turned over to the attorney. Chairman Gabriel moved to request the attorney to take legal action to get the situation abated; Bud Calloway seconded; the vote was 5-0 in favor; the motion passed.

Curtis Gabriel stated he will attempt to contact the owner of #4 Robin and request that he/she pay for a building permit to cover the out building that was erected without one.

NEW BUSINESS

Mowing Bids:  The Clerk gave each trustee a map copy identifying the village lots presently being mowed. Jason Myers indicated his friend still wants to place a bid on mowing. There is no requirement to advertise for bids, but if someone is interested, then they can bid on the contract. The Board agreed to wait until the Special Meeting on March 30th to give the interested party time to submit a bid. The bid is stipulate three separate prices to include one price for lots 4, 10 and 7; one price for lots 14 and 16 and one price for the old Woody’s property (a map is include with the minutes). The bid is to be “per mowing” because the weather conditions dictate how many times a property is mowed per season. The bids will be opened at the Special Meeting on March 30, 2017.

Attendance Policy:  Valerie Engelken moved to establish an attendance policy to be enacted which states if a meeting is scheduled, it shall not be cancelled just because one or two trustees cannot attend; except in cases where there is no quorum or when the Clerk is unavailable. Bud Calloway seconded; the vote was 5-0 in favor; the motion passed.

CITIZEN CONCERNS

Building Permit:  Eris Gilliard of 10165 State Route FF was present to inquire what steps he needs to accomplish to rebuild his house on the existing foundation footprint (the house was burned to the ground and needs to be rebuilt). Curtis Gabriel will work with Mr. Gilliard to ensure all requirements are met.





TREASURER’S REPORT
Treasurer’s Report: The Board reviewed the printed treasurer’s report. Curtis Gabriel moved to pay the bills; Valerie Engelken seconded the motion; the motion passed with a vote of 5-0 in favor.  

Next Meeting: The next general meeting will be held on Thursday, April 13, 2017 at 6:00pm.

ADJOURNMENT

Chairman Gabriel announced the meeting adjourned at approximately 7:00pm.


Minutes are approved as written. Date: _____________ Time: ______________


___________________________________  
BRYAN E. GABRIEL  
Chairman of the Agency Board of Trustees

Attest:

______________________________________
EARL A. HUSKAMP, MRCC
Village Clerk, Agency, MO




AGENCY
BOARD OF TRUSTEES SPECIAL OPEN MEETING MINUTES
Web Site: agencyvillage.org
February 10, 2017

The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in Special Open Session in the meeting room of the Agency Community Center on February 10, 2017 at 6:00pm. The following members were present: Trustees Curtis Gabriel, Bud Calloway, Valerie Engelken, Bryan Gabriel, Clerk Earl Huskamp and Attorney Ron Holliday. Jason Myers was absent. Chairman Gabriel opened the meeting at 6:00pm. 

NEW BUSINESS

Introduction Sub-Grant Agreement from EIERA: Chairman Gabriel asked the Clerk to explain how the grant was obtained. The Clerk did so and explained what a sub-grant is. The Clerk stated that the Sub-Grant Agreement had been reviewed by the village attorney, and he asked the Attorney to give his summary. The Attorney did so. The Clerk and Attorney explained the conditions of the agreement. (Each trustee was given a copy of the proposed agreement and proposed Resolution 2017-01 and Resolution 2017-02)

The grant is in the amount of up to $100,000 to remove the underground storage tanks and associated dispensing equipment, to include any unexpected contamination expenses. The EIERA expects the Village to utilize the property for a community purpose. The Village purchased the property at 11301 State Route FF with full intention to erect a village hall. This intent was relayed in the grant application and the grantors agreed that a new village hall would meet the requirements.

The Clerk stated the he, in the role of treasurer, highly recommends that the Board accept the grant, and that the grant will save the Village at least $40,000 and maybe up to $100,000 depending on the findings. The audience asked questions and Chairman Gabriel asked if there was any further discussion. There was none.  

Curtis Gabriel moved to accept the grant by Resolution; Bud Calloway seconded. The Clerk read RESOLUTION 2017-01. A RESOLUTION TO ENTER INTO A SUB-GRANT AGREEMENT WITH THE MISSOURI STATE ENVIRONMENTAL IMPROVEMENT AND ENERGY RESOURCES AUTHORITY (EIERA) THAT STIPULATES CONDITIONS FOR THE ACCEPTANCE OF A GRANT FOR UP TO $100,000.00 TO BE USED TO REMOVE THREE UNDERGROUND STORAGE TANKS AND ASSOCIATED FUEL DISPENSING EQUIPMENT ON VILLAGE PROPERTY AT 11301 STATE ROUTE FF IN AGENCY, MISSOURI
The roll call vote was as follows: Bud Calloway – Yes, Valerie Engelken – Yes, Curtis Gabriel – Yes and Bryan Gabriel – Yes. Jason Myers was absent. The motion passed and the grant was accepted by resolution.

Introduction of Resolution 2017-02: The Clerk explained the purpose of Resolution 2017-02 and why it is important to adopt the Buchanan County Multijurisdictional Local Hazard Mitigation Plan. Chairman Gabriel also commented on the importance. 

Valerie Engelken moved to adopt the Buchanan County Plan by Resolution 2017-02; Bryan Gabriel seconded. The Clerk read Resolution 2017-02, A RESOLUTION TO ADOPT THE 2017 BUCHANAN COUNTY MULTI-JURISDICTIONAL LOCAL HAZARD MITIGATION PLAN. The roll call vote was as follows: Bud Calloway – Yes, Valerie Engelken –Yes, Curtis Gabriel – Yes and Bryan Gabriel – Yes. Jason Myers was absent. The motion passed and the plan was adopted by resolution.



TREASURER’S REPORT
Treasurer’s Report: The Board reviewed the printed treasurer’s report. The Clerk, speaking as Treasurer, explained in detail when and how the street fund was established; how the beginning balance was determined and that, beginning 1 January, 2017, all MODOR Fuel Tax revenue is being deposited in the Street Fund. The Street Fund is restricted for street repairs by law and cannot be utilized for any other purpose. Bud Calloway moved to pay the bills; Valerie Engelken seconded the motion; the motion passed with a vote of 4-0 in favor.  

Next Meeting: The next general meeting will be held on Thursday, March 16, 2017 at 6:00pm.

NOTE: Rebecca Dunlap was present and announced that she will no longer clean the Village meeting room and hereby resigns. She also gave her keys to the various doors in the Community Center to the Clerk.

ADJOURNMENT

Chairman Gabriel announced the meeting adjourned at approximately 6:45pm.


Minutes are approved as written. Date: _____________ Time: ______________


___________________________________  
BRYAN E. GABRIEL  
Chairman of the Agency Board of Trustees

Attest:

______________________________________
EARL A. HUSKAMP, MRCC
Village Clerk, Agency, MO




AGENCY
BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
January 19, 2017

The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular open session in the meeting room of the Agency Community Center on January 19, 2017 at 6:00pm. The following members were present: Trustees Curtis Gabriel, Jason Myers, Valerie Engelken, Bryan Gabriel and Clerk Earl Huskamp. Bud Calloway was absent due to being on vacation and out of town. Chairman Gabriel opened the meeting at 6:00pm. 

APPROVAL OF THE MINUTES

The Clerk emailed a copy of the December 8, 2016 General Open Meeting minutes to the Board members for their review prior to the meeting. Valerie Engelken moved to approve the minutes as printed; Jason Myers seconded; the vote was 4-0 in favor; the motion passed.  

UNFINISHED BUSINESS 

Report on 106 & 108 Main: The people interested in purchasing the properties at 106 & 108 Main Street were not present. The Clerk reported that the Village is under contract with Reece Nichols to show, advertise and attempt to sell the properties. 

Update on Streetlight for #10 Redbird: Jason Myers updated the Board. Jason is still awaiting a reply from both Sprague Construction and Amos Construction for bids. Jason requested permission to contact additional contractors for bids, and was granted such permission. 

Gas Pumps Report: The Clerk reported that he sent a large part of November and December researching ways to reduce the costs of removing the tanks. He announced that the EIERA has preliminary permission to give the Village a grant, up to $100,000.00, to remove the tanks, except for administrative costs. However, it is still has to receive final approval from their Board. The Clerk should know something by 25 January, 2017. If the grant is approved, the Village Board will have to meet in special session to accept or deny the grant and conditions attached thereto.  

Land Reported for Sale: The Clerk will go to the courthouse to further research the property.

Update on #25 Redbird and #4 Robin: The Clerk and the Board discussed the issue and the Board decided to wait until better weather to pursue further action. The issue at #4 Robin is tabled until the next meeting.

NEW BUSINESS

Introduction of Bill #2017-01: The Clerk did the first reading of Bill #2017-01, “AN ORDINANCE CALLING FOR AN ELECTION OF TWO (2) TRUSTEES FOR A TERM OF TWO (2) YEARS DURING THE MUNICIPAL ELECTION ON APRIL 4, 2017.” The Chairman asked for any discussion; there was none. The Clerk read the Bill the second time. Curtis Gabriel moved to adopt Bill #2017-01 as Ordinance #45; Jason Myers seconded; the roll call vote was as follows: Jason Myers – Yes, Curtis Gabriel – Yes, Valerie Engelken – Yes and Bryan Gabriel – Yes. The Motion passed.

Clerk’s Training: The Clerk requested the Board’s permission to attend the annual clerk’s training in Columbia, Missouri in March, 2017 to include Per Diem for travel, food and hotel. Bryan Gabriel moved to allow the Clerk to attend the training with the Village paying the expenses. Valerie Engelken seconded; the vote was 4-0 in favor; the motion passed.

Phone Bills: The Clerk reported that he has two phone lines in his home dedicated to the Village (One line for phone calls and one for fax), and pays approximately $88/month out of his pocket for those dedicated lines. The Clerk requested to be reimbursed for that expense for the Calendar Year 2016. After discussion, Curtis Gabriel moved to reimburse the Clerk for the expense of the two phone lines for Calendar Year 2016; Valerie Engelken seconded the motion; the vote was 4-0 in favor; the motion passed. The Clerk will not cut a check until he presents the proof of expenditure.  

Street Light at Dunlap Automotive: The Clerk reported that he had received inquiries regarding placing a streetlight at the entrance to Dunlap Automotive. Chairman Gabriel asked the Clerk to check with John Dunlap about placing a light at his business driveway. 

CITIZEN CONCERNS

Mowing Bids: Jason Aleinsorge was present to request information about how to apply to mow village property. The Board discussed the question and decided to request mowing bids in Februaary, 2017. 

Street Signs: Jason Myers reported a missing street sign at Blue Bird and Chicadee.

TREASURER’S REPORT
Treasurer’s Report: The Board reviewed the printed treasurer’s report. Bryan Gabriel moved to pay the bills; Jason Myers seconded the motion; the motion passed with a vote of 4-0 in favor.  

Next Meeting: The next general meeting will be held on Thursday, February 16, 2017 at 6:00pm.

ADJOURNMENT

Chairman Gabriel announced the meeting adjourned at approximately 6:40pm.


Minutes are approved as written. Date: _____________ Time: ______________


___________________________________  
BRYAN E. GABRIEL  
Chairman of the Agency Board of Trustees

Attest:

______________________________________
EARL A. HUSKAMP, MRCC
Village Clerk, Agency, MO




AGENCY
BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
December 8, 2016

The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular open session in the meeting room of the Agency Community Center on December 8, 2016 at 6:00pm. The following members were present: Trustees Curtis Gabriel, Jason Myers, Bud Calloway, Bryan Gabriel and Clerk Earl Huskamp. Valerie Engelken joined the meeting at 6:08pm. Chairman Gabriel opened the meeting at 6:00pm. 

APPROVAL OF THE MINUTES

The Clerk emailed a copy of the November 10, 2016 General Open Meeting minutes to the Board members for their review prior to the meeting. Bud Calloway moved to approve the minutes as printed; Curtis Gabriel seconded; the vote was 4-0 in favor; the motion passed.  

UNFINISHED BUSINESS 

Resume Discussion on 106 & 108 Main: The people interested in purchasing the properties at 106 & 108 Main Street were not present. The Clerk distributed handouts to the trustees to include: a tally on Village costs to purchase and cleanup properties at 108 and 106 Main Street and a breakdown of those costs; excerpts from the Zoning Ordinance regarding mobile homes; a legal opinion from the village attorney and a copy of standard Village Lease Agreements. The Board discussed the issue at length. Chairman Gabriel moved to list the two properties with a real estate agent for 90 days; an appraisal to be done at the time of closing; the property to be priced and sold for at least the amount the Village has invested to include associated costs of appraisal, real estate agent commission and closing costs; if the property does not sell, it will be leased to Teresa Goldizen. Jason Myers seconded the motion; the vote was 5-0 in favor; the motion passed. The Clerk will notify Kevin Johnson of the decision and request an answer as to a continued interest in purchasing the property.

Update on Streetlight for #10 Redbird: Jason Myers updated the Board. Jason will contact Sprague Construction and Amos Construction for bids on trenching, installing a conduit and covering the trench from an existing pole on Redbird to the spot identified for a new pole. 

Gas Pumps Report: The Clerk reported that he sent over fifty (50) invitations to bid for the removal of the underground storage tanks and pumps at the old Woody’s Convenient Store location, but that only five (5) bids were received. Chairman Gabriel opened the bids; the trustees reviewed the bids and discussed them. Chairman Gabriel tabled the issue until the next meeting. The Chairman also directed the Clerk to review the contents of all the bids; summarize them and identify items that might be negotiable with bidders. The Board feels some bid items, such as removal of the canopy can be done by some of the trustees. Chairman Gabriel also directed the Clerk to attempt to set up a physical meeting at the site with a DNR official. 

Land Reported for Sale: The Clerk will go to the courthouse to further research the property.

Update on #25 Redbird and #4 Robin: The Clerk reported that the owner of the property has moved most of the junk and debris into his back yard that is enclosed by a dilapidated fence. The junk is still visible to the public at various points along that fence. The Clerk also reported that the back yard contains 55 gallon drums of unknown contents. The Attorney is going to contact the owner by mail.

The issue at #4 Robin is tabled until the next meeting.



NEW BUSINESS

Excel Training for Clerk: The Clerk requested that the Village pay for two days of training on how to use the Excel program. The class will be at the Holiday Inn in St Joseph and will be at a cost of $128. Bud Calloway moved to approve the Clerk to attend the training on the Excel program at Village expense. Bryan Gabriel seconded; the vote was 5-0 in favor; the motion passed.

Resolution to Set Meeting Dates: The Clerk emailed a copy of the draft resolution to the trustees a few days prior to the meeting for their review. The Clerk read the resolution (Resolution 2016-02, A RESOLUTION TO SET MONTHLY MEETING DATES FOR THE FIRST SIX MONTHS OF CALENDAR YEAR 2017). Bud Calloway moved to adopt the resolution; Valerie Engelken seconded; the vote was 5-0 in favor; the motion passed.

Trustee Election: The Clerk announced the opening for two trustees for the election to be held on April 4, 2017. He also announced the dates and times of the open period for acquiring and acceptance of required forms. He also announced where and how to obtain those forms.


CITIZEN CONCERNS

None Expressed

TREASURER’S REPORT
Treasurer’s Report: The Board reviewed the printed treasurer’s report. Bud Calloway moved to pay the bills; Curtis Gabriel seconded the motion; the motion passed with a vote of 5-0 in favor.  

Next Meeting: The next general meeting will be held on Thursday, January 19, 2017 at 6:00pm.

ADJOURNMENT

Chairman Gabriel announced the meeting adjourned at approximately 7:15pm.


Minutes are approved as written. Date: _____________ Time: ______________


___________________________________  
BRYAN E. GABRIEL  
Chairman of the Agency Board of Trustees

Attest:

______________________________________
EARL A. HUSKAMP, MRCC
Village Clerk, Agency, MO




AGENCY
BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
November 10, 2016

The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular open session in the meeting room of the Agency Community Center on November 10, 2016 at 6:00pm. The following members were present: Trustees Curtis Gabriel, Valerie Engelken, Bud Calloway, Bryan Gabriel and Clerk Earl Huskamp. Jason Myers was absent. Chairman Gabriel opened the meeting at 6:00pm. 

APPROVAL OF THE MINUTES

The Clerk emailed a copy of the October 13, 2016 General Open Meeting minutes to the Board members for their review prior to the meeting. Curtis Gabriel moved to approve the minutes as printed; Valerie Engelken seconded; the vote was 4-0 in favor; the motion passed.  

UNFINISHED BUSINESS 

Update on Annexation Appeal Court Decision: The Clerk explained the decision by the Missouri Court of Appeals, Western District. The Attorney advised not to continue the fight to the Supreme Court.

Resume Discussion on 106 & 108 Main: The people interested in purchasing 106 Main were not present. The Clerk updated the Board on 108 Main St. and reported that the house has been demolished. He also reported that 19 truck-loads of trash and debris were hauled off.

Update on Streetlight for #10 Redbird: The Clerk updated the Board. He gave the POC from KCPL the contact information for Jason Myers, but the rep has not contacted Mr. Myers as of this date. Chairman Gabriel asked the Clerk to contact the KCPL POC for an update.

Gas Pumps Report: The Clerk reported that the Phase I Investigation is complete and that he has started the process of getting the tanks removed. He also reported that the Board needs to advertise for bids to have the tanks removed. Bud Calloway moved to get bids out for the removal of the tanks and to see if we can sell the associated equipment. Valerie Engelken seconded; the vote was 4-0 in favor; the motion passed. The Clerk was instructed to place an ad in the News Press, possibly Craigslist and send invitations to EPA contractors included on a list provided by the MoDNR. Advertisement for bids shall be for a period of at least two weeks.

Land Reported for Sale: The Clerk will go to the courthouse to further research the property.

Update on #25 Redbird: The Clerk reported that the owner of the property has moved most of the junk and debris into his back yard that is enclosed by a dilapidated fence. The junk is still visible to the public at various points along that fence. The Clerk also reported that the back yard contains 55 gallon drums of unknown contents. Bryan Gabriel moved to have the village attorney send the owner of #25 Redbird a letter demanding that the owner remove all the junk, debris and autos from his premises. The letter shall also contain a stipulation that Ron Martin, Buchanan County Inspector, has to inspect the property and approve the cleanup prior to the Village Board signing off on it. Bud Calloway seconded the motion; the vote was 4-0 in favor; the motion passed.  

Update on Street Signs and Bulletin Board: The Clerk reported that the street signs have been installed.

The Clerk reported that the glass on the bulletin board has been repaired, but there seems to be a problem putting the door back on the case.  

NEW BUSINESS

Annual Pizza Dinner for County Highway Employees: Bryan Gabriel moved to host a holiday pizza dinner for the employees of the Buchanan County Highway Dept. as we have done for a number of the past years. Curtis Gabriel seconded; the vote was 4-0 in favor; the motion passed.

Building Permit: The Clerk has been informed that the owners of #4 Robin have erected a living quarters at the rear of the property without a building permit. Chairman Gabriel asked the Clerk to send a letter to the owner. 
CITIZEN CONCERNS

Leasing of 108 Main: Teresa Goldizen asked if she may be allowed to lease the property at 108 Main if Pam Johnson does not want to purchase it. Bryan Gabriel moved that if Pam Johnson does not want to purchase the property, then the Village will agree to lease it to Teresa Goldizen. Bud Calloway seconded; the vote was 4-0 in favor; the motion passed. Chairman Gabriel instructed the Clerk to contact Jason Myers as soon as possible to see if Ms. Johnson still wants to purchase the property 

TREASURER’S REPORT
Treasurer’s Report: The Board reviewed the printed treasurer’s report. Bud Calloway moved to pay the bills; Valerie Engelken seconded the motion; the motion passed with a vote of 4-0 in favor.  

Next Meeting: The next general meeting will be held on Thursday, December 8, 2016 at 6:00pm.

ADJOURNMENT

Chairman Gabriel announced the meeting adjourned at approximately 6:30pm.


Minutes are approved as written. Date: _____________ Time: ______________


___________________________________  
BRYAN E. GABRIEL  
Chairman of the Agency Board of Trustees

Attest:

______________________________________
EARL A. HUSKAMP, MRCC
Village Clerk, Agency, MO




AGENCY
BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
October 13, 2016

The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular open session in the meeting room of the Agency Community Center on October 13, 2016 at 6:00pm. The following members were present: Trustees Curtis Gabriel, Jason Myers, Valerie Engelken, Bryan Gabriel and Clerk Earl Huskamp. Bud Calloway was absent due to illness. The meeting was delayed for 15 minutes due to two trustees being late. Chairman Gabriel opened the meeting at 6:16pm. 

APPROVAL OF THE MINUTES

The Clerk emailed a copy of the September 15, 2016 General Open Meeting minutes to the Board members for their review prior to the meeting. Curtis Gabriel moved to approve the minutes as printed; Valerie Engelken seconded; the vote was 4-0 in favor; the motion passed.  

UNFINISHED BUSINESS 

Resume Discussion on 106 Main: The people interested in purchasing 106 Main were not present.

Bid to Demolish House at 108 Main: One bid was received from TNR Construction for the demolition of 108 Main Street to include filling in the hole, leveling the lot and disposal. The bid was in the amount $7,215. The Trustees decided it would be in the Village’s benefit for the County to demolish the house. Bryan Gabriel moved to have the County tear down the house at 108 Main. Curtis Gabriel seconded; the vote was 4-0 in favor; the motion passed.  

Gas Pumps Report: The Clerk reported that the Phase I Investigation is complete and a Phase II is not needed. Kathy O’Donnell of MOKAN is researching the cost of removing the tanks; if funding is available; or if a loan is available. The Clerk will email any information obtained to the trustees as he gets it.

Land Reported for Sale: The Clerk will go to the courthouse to further research the property.

Update on #25 Redbird: The Clerk reported that he has mailed a notification letter to the owner and he has 14 days from receipt of the letter to abate the identified problems. If the property is not cleaned up in that time frame, then the attorney will be notified. Ron Martin agreed with this course of action.. 

Update on Street Signs and Bulletin Board: The Clerk reported that the street signs have been ordered and the County will install them when the signs are completed.

The Clerk has had no luck getting the glass repaired on the bulletin board. He will attempt to remove the door and take it to have repairs made.

NEW BUSINESS

Streetlight for #10 Redbird: Greg and Judy Noland were present to request having a streetlight installed at the NE corner of their property. This request was made a few years ago and the Clerk was not able to get written permission to install underground conduit on any of the properties. The issue was set aside and forgotten about.

The Clerk apologized to the property owners and explained what has to be done to install a light. The Noland’s will attempt to get permission from their neighbors to trenching and will contact the Clerk with the information.  

Bryan Gabriel moved to put a streetlight at #10 Redbird. Valerie Engelken seconded; the vote was 4-0 in favor; the motion passed.  

Bryan Gabriel moved to have a contractor recommended by KCPL to trench and install conduit, with a cap of $1,000, once written permission is received from property owners. Curtis Gabriel seconded; the vote was 4-0 in favor; the motion passed. Jason Myers volunteered to be the POC with KCPL and to meet with their representative.

Haz-Mat Meeting: Chairman Gabriel asked the Clerk if he will meet with Rebecca Thacker of MOKAN for a briefing of the latest Haz-Mat meeting. Chairman Gabriel feels that the briefing will count as one of the meetings we are obligated to attend.

Chairlift: Chairman Gabriel asked the Clerk to research the cost of purchasing a chairlift and having it installed in the Community Center.

Citizen Concern: There was no citizen input.

TREASURER’S REPORT
Treasurer’s Report: The Board reviewed the printed treasurer’s report. Valerie Engelken moved to pay the bills; Jason Myers seconded the motion; the motion passed with a vote of 4-0 in favor.  

Next Meeting: The next general meeting will be held on Thursday, November 10, 2016 at 6:00pm.

ADJOURNMENT

Chairman Gabriel announced the meeting adjourned at approximately 6:53pm.


Minutes are approved as written. Date: _____________ Time: ______________


___________________________________  
BRYAN E. GABRIEL  
Chairman of the Agency Board of Trustees

Attest:

______________________________________
EARL A. HUSKAMP, MRCC
Village Clerk, Agency, MO




AGENCY
BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
September 15, 2016

The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular open session in the meeting room of the Agency Community Center on September 15, 2016 at 6:00pm. The following members were present: Trustees Curtis Gabriel, Jason Myers, Bud Calloway, Bryan Gabriel and Clerk Earl Huskamp. Valerie Engelken was absent to family illness. Chairman Gabriel opened the meeting. 

MOKAN BRIEFING

Rebecca Thacker from MO KAN was present to give a presentation about the importance of the Hazard Mitigation Plan and how vital village participation is in that program. She also discussed various grants available for public works projects and the eligibility requirements. Ms. Thacker gave the Clerk a handout to include with the minutes from this meeting.

APPROVAL OF THE MINUTES

The Clerk emailed a copy of the August 4, 2016 General Open Meeting minutes to the Board members for their review prior to the meeting. Bud Calloway moved to approve the minutes as printed; Curtis Gabriel seconded; the vote was 4-0 in favor; the motion passed.  

UNFINISHED BUSINESS 

Resume Discussion on 106 Main: Pam Johnson was present and asked how much the Board wants for the property at 106 Main Street, and the Clerk gave an update.  

She also asked for a price update on the property at 108 Main Street. The Clerk reported that the Village has assumed ownership of the property during the past week, and gave a current cost, but added that there will still be a cost added for demolition and disposal of the condemned house on the property. Bryan Gabriel moved to put the demolition of the house up for bid; Curtis Gabriel seconded; the vote was 4-0 in favor; the motion passed The Clerk will advertise for bids in the St. Joseph News Press to demo the house and clean the lot at 108 Main Street. The ad shall run for three separate days in a one week period. The bids shall be opened at the next scheduled general open meeting on October 13, 2016. The cutoff for bids shall be at 4:00pm on October 13, 2016. The Clerk will email copies of the bids to all trustees so that they may disseminate them to individual contractors who might inquire with them.

Ms Johnson asked if they could purchase the property at 108 Main and demo the house themselves; Chairman Gabriel feels it is in the Village’s best interest to remove the house and clean the lot prior to anyone purchasing it. The Board will resume the discussion with Ms. Johnson at the next meeting.

Gas Pumps Report: The Clerk reported that the Phase I Investigation is complete and the preliminary report is that we will not need to do a Phase II. The Clerk with contact MOKAN to see what the next step is in the process, and to see if the Village can get financial assistance on closing the tanks.

Land Reported for Sale: The Clerk reported that he learned about an abandoned parcel of land available in the flood zone area. It appears to be part of the old railroad bed, and the Clerk identified the parcel on a map. The land could possibly be used to start a walking trail. Bud Calloway moved to have the Clerk check with Ron Martin to see if we can get the property at the lowest price or maybe for free; Curtis Gabriel seconded; the vote was 4-0 in favor; the motion passed.  
Report on the Street Work: The Clerk reported that the total price for street repairs this was $59,003.26. This included repairing damage from the heavy precipitation from storms during the May – July, 2015 timeframe. The Clerk, Bill Brinton from Buchanan County Hazard Mitigation Department and County Commissioner Dan Hausman met on numerous occasions with FEMA and SEMA representatives to include visual inspections of the damage area, and were able to obtain $31,332.47 for repairs. This money was received by the Village and was applied towards the total cost mentioned above.

Citizen Complaint: The Board has received a complaint on the conditions at #25 Redbird to include unmown grass, junk, cars in the yard etc. The Clerk contacted Ron Martin (as per our agreement with the County) and he will investigate the issue the week of 19 September, 2016 and report back to the Clerk with recommendations.

Chairman Gabriel moved that if Ron Martin can’t get anything done, then we turn the matter over to the attorney. Bud Calloway seconded; the vote was 4-0 in favor; the motion passed.  

The condition at 108 Miller was also discussed. Jason Myers mentioned that one of the village churches wants to get more involved with the community by assisting residents. He will give them this address to see if they can help in any way.

Citizen Concern: Julia Black reported that a number of street signs are missing and gave the Clerk a list. Chairman Gabriel instructed the Clerk to contact the County to see if we can get the signs replaced.

Mrs. Black also inquired if the Board can obtain an EDDM from the Post Office so that if mailings are sent out, the cost can be reduced. She also identified where we can get copies at a low rate for that purpose, and stated she will help with any mailings.  

Mrs. Black also reported that larger signage for the recycle bin is still in progress.

Approval of Closed Meeting Minutes: The Clerk passed out copies of the minutes for the closed session that occurred on August 18, 2016 for the trustees to silently review and approve. He instructed that if any changes needed to be made, then the Board would have to go back into closed session to do so. The minutes were reviewed and Chairman Gabriel moved to approve the minutes. Bud Calloway seconded; the vote was 4-0 in favor; the motion passed. The Clerk collected the copies from each trustee for disposal.

Codification: The Clerk reported that professional codification of our ordinance will cost between $5,000 and $9,000. The Clerk will check with MOKAN to see they can assist on this project. Mention was also made to put the ordinances on the web site. Chairman Gabriel asked to Clerk to check on prices for professional web sites and maintenance.

Bulletin Board: The Clerk reported that the bulletin board located outside of the Community Center has had the glass shot out with what appears to be a bee-bee gun. Curtis Gabriel moved to get estimates and find the cheapest to repair the board and have them repair it; Bud Calloway seconded; the vote was 4-0 in favor; the motion passed.  

TREASURER’S REPORT
Treasurer’s Report: The Board reviewed the printed treasurer’s report. Bud Calloway moved to pay the bills; Jason Myers seconded the motion; the motion passed with a vote of 4-0 in favor.  

Next Meeting: The next general meeting will be held on Thursday, October 13, 2016 at 6:00pm.


ADJOURNMENT:

Chairman Gabriel announced the meeting adjourned at approximately 7:23pm.


Minutes are approved as written. Date: _____________ Time: ______________


___________________________________  
BRYAN E. GABRIEL  
Chairman of the Agency Board of Trustees

Attest:

______________________________________
EARL A. HUSKAMP, MRCC
Village Clerk, Agency, MO




AGENCY
BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
August 4, 2016

The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular session in the meeting room of the Agency Community Center on August 4, 2016 at 6:00pm. The following members were present: Trustees Curtis Gabriel, Jason Myers, Bud Calloway, Bryan Gabriel, Valerie Engelken and Clerk Earl Huskamp. Chairman Gabriel opened the meeting. 

A Trustee had a question about the Clerk tape recording the meeting. Discussion tool place amongst the trustee, the Clerk and an audience member.  

Jason Myers had a concern that the Clerk took that tape to the attorney for review. The Clerk responded that he had permission from the Chairman to do so.  

Chairman Gabriel announced continuing with the meeting.

TAX RATE HEARING

Chairman Gabriel opened the hearing, and the Clerk read the documents he received from the documents he received from the State Auditor’s Office and the Buchanan County Clerk’s Office. He explained the new tax rate will be 0.5322, down from the 2015 rate of 0.5961. The new rate is lower than last years and will net the Village approximately $41,886.

The audience was given an opportunity to ask questions or express comments, but there none. Bud Calloway moved to accept the new tax rate; Valerie Engelken seconded the motion. The Clerk did the first reading of Bill#2016-07, proposed Ordinance #44 “AN ORDINANCE APPROVING THE 2016 TAX RATE “. The Chairman asked for discussion; Steve Black asked if this is about the same amount of tax rate we have had in the past and the Clerk commented that it has been going down each year. The Clerk did a second reading of the Bill and conducted a roll-call vote. The vote was as follows: Valerie Engelken-Yea, Bud Calloway-Yea, Jason Myers-Yea, Curtis Gabriel-Yea and Bryan Gabriel-Yea; the motion passed.

APPROVAL OF THE MINUTES

The Clerk emailed a copy of the July 7, 2016 General Meeting minutes to the Board members for their review prior to the meeting. Trustee Jason Myers spoke up and said he would not approve the minutes, feels that they are inaccurate and what is reported that he said did not happen and asked that they be removed. Bud Calloway moved to approve the minutes as printed; Curtis Gabriel seconded; the vote was 3 votes in favor and one against; the motion passed (Valerie Engelken could not vote because she was not present at the July 7, 2016 meeting).  

OLD BUSINESS 

Update on Village Hall: The Clerk reported that he had asked for an estimate on how much it would cost to cut the existing concrete pad down the middle and put in a new footing to accommodate a 40’ x 50’ building. An estimate has not been received as of the date of the meeting. Bud Calloway commented that he thinks we should submit for a bid on a building using all types of materials and see what we get. Julia Black asked if the Board is ever going to have a public meeting where everyone in the community is notified so that they can give input to the design of a village hall. Marylin Huskamp commented that she thinks that putting meeting information on the roadside sign at Jay’s is good and should continue, but she thinks that putting out a mailer is too expensive due to Village funding.

Mrs. Huskamp commented that it would be good if people get involved and help by notifying their friends and neighbors about the meetings. 

The Clerk stated that there is a citizen comment segment of each meeting designed for citizens to speak about what is on their mind. People attending the meeting will be recognized at that time instead of consistently interrupting. Any citizen is welcome to be recognized and to voice their concerns. There should be time limit for each person to speak and their concerns should be included in the minutes. Otherwise, the public should not constantly interrupt the meeting with their comments.

Julia Black restated that she thinks that more people and the planning and zoning commission should be involved in the planning of the building. Steve Black offered his services to do figuring on a building for the Village Hall.

Chairman Gabriel stated that the new building is tabled so the Board needs to move on with the meeting.

Gas Pumps Report: The Clerk reported that he just received a text message with a bid from Double Check Co. The price to remove the tanks, lines and islands, to include all tank closure documents for dstif and the Missouri DNR will be $42,750.72. The Clerk thinks it can be done cheaper. He also stated that the current Phase I study on the property is outdated, so MOKAN is paying (through the Brownfields program) to conduct an updated Phase I study and will pay for a Phase II study if needed. The Clerk may be able to get financial help to remove the tanks through the same program, but that may depend on the outcome of the Phase I/Phase II studies. There may be an option to just fill the tanks and lines with sand. The Phase I study may take up to two months.

Street Repair: The Clerk announced that the street repairs should be finished.

Statement by the Clerk: The Clerk feels that the following statement is necessary to alert the Trustees of their culpability regarding sending emails to the other trustees that involves village business:
The Clerk stated that an email was sent by one trustee to all the other trustees asking them for their thoughts about using a sound system that the Community Center has offered for use (sender was not identified). He stated that the email was in violation of three sections of the Sunshine Law. He proceeded to read the three sections ( Chapter 610 RSMo 610.010(5) Definition of Public Meeting, 610..020 Notice of Meeting, when required and 610.025 Electronic transmission of messages relating to public business requirements). The Clerk continued by re-stating that the only reason he was making this announcement was to make the Board aware of their culpability it were to happen again in the future.

Continuation with Bill 2016-06: Chairman Gabriel asked to continue with the introduction of the bill. The Clerk read the changes he made to the Bill as suggested in the July 2016 meeting. He asked the authors of the changes if they agreed with what he wrote, and they did agree. The Clerk did the second reading of Bill# 2016-06, AN ORDINANCE APPOINTING RECORDS CUSTODIAN AND ADOPTING A SUNSHINE LAW POLICY FOR THE VILLAGE OF AGENCY, MISSOURI. Chairman Gabriel asked for discussion; there was none. Curtis Gabriel moved to adopt Bill #2016-06 as Ordinance #43; Bud Calloway seconded the motion. The roll-call vote was follows: Curtis Gabriel-Yea, Valerie Engelken-Yea, Bud Calloway-Yea, Jason Myers-Yea and Bryan Gabriel-Yea. The motion passed with a vote of 5-0 in favor.

Update on 106 Main: The Clerk stated he contacted Ron Martin; that Martin inspected the property and sent a written report. The Clerk read the report which indicated a soil test would need to be done or an inspection of any present system. A soil test would be around $450 and a new system could cost as little as $500 and as much as $20,000 depending on the findings.  

Kevin Johnson stated that he too talked to Mr. Martin and they discussed the options if the property were to be purchased. Mr. Martin told Mr. Johnson that any existing system would have to be tested and it that system is good, then no soil test would be required. Chairman Gabriel and Kevin Johnson also talked about an elevation shot.

Chairman Gabriel asked if Mr. Johnson is still interested in purchasing the property and Mr. Johnson responded with a yes. Mr. Johnson also asked to be on the agenda for the September 15, 2016 meeting to discuss purchasing 108 Main. Chairman Gabriel stated that the only real requirement he wants on possibly selling 108 Main is that the property be clean before it can be sold (house demo and cleanup). Chairman Gabriel also said we can possibly put the demo and cleanup up for bid.

Chairman Gabriel instructed the Clerk to contact the attorney for an opinion as how to handle the selling of the properties (ad in paper, put up for bid with an expressed minimum, place a “for sale” ad, etc). One other person had expressed an interest in purchasing the property and on individual had asked to lease the properties. Teresa Gibson asked if she could be compensated for the times she mowed 106 and 108 Main. The Board explained that she volunteered to mow 108 Main and that the Village still does not it out-right.

Kevin Johnson asked if there is a way to start the selling process as soon as the Clerk gets a decision from the attorney. Bud Calloway suggested having a special meeting to let Mr. Johnson to do this once the attorney’s decision is received. The Clerk will let Mr. Johnson know if and when a special meeting might be called.
Recycling: Julia Black reported that it is acceptable to put cardboard in the recycler bin. She also reported that she and Haley Ball are working on getting a bigger sign that tells what is acceptable to put in the bin.

NEW BUSINESS

Sound System: Jason Myers stated that the Community Center has offered microphones and speakers for Board usage, and if we need microphone stands, they are around $6 on Amazon. Harvey Pritchett offered microphones for use also. Jason Myers moved to look into using the microphones and sound system for future meetings. Curtis Gabriel seconded; the vote was 5-0 in favor; the motion passed.

Trustee Question: Jason Myers asked that since the Chairman gave the Clerk permission to take a tape of the July, 2016 meeting to the lawyer for review, would he be authorized under the Board to go speak privately with the attorney. The Clerk reminded the Chairman that the attorney works for the Board and not an individual Trustee.  

Harvey Pritchett asked why the Village has an outsider handling Village funds; he feels someone in the village should do that, not an outsider. It was explained that in the past, funds were handled by a resident of the village and funds went missing. Hiring an outsider is part of internal controls in an attempt to keep funds from going missing. The Clerk has a compilation and a review of the books done by a CPA firm every year and sends a report to the State Auditor.

Jason reminded the Board that his question had not been answered. Jason moved to have a closed meeting with the attorney present to discuss personnel issues. After a pause, Bud Calloway seconded; the vote was 5-0 in favor; the motion passed. The Clerk is to request a meeting on either August 18th or September 1st.  

CITIZEN CONCERNS

No concerns noted

TREASURER’S REPORT
Treasurer’s Report: The Board reviewed the printed treasurer’s report. Bud Calloway moved to pay the bills; Bryan Gabriel seconded the motion; the motion passed with a vote of 5-0 in favor.  

Next Meeting: The next general meeting will be held on Thursday, September 15, 2016 at 6:00pm.


ADJOURNMENT:

Chairman Gabriel announced the meeting adjourned. The meeting was adjourned at 7:15pm.

Minutes are approved as written. Date: _____________ Time: ______________


___________________________________  
BRYAN E. GABRIEL  
Chairman of the Agency Board of Directors 


Attest:

______________________________________
EARL A. HUSKAMP, MRCC
Village Clerk, Agency, MO




AGENCY
BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
July 7, 2016

The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular session in the meeting room of the Agency Community Center on July 7, 2016 at 6:00pm. The following members were present: Trustees Curtis Gabriel, Jason Myers, Bud Calloway, Bryan Gabriel and Clerk Earl Huskamp. Valerie Engelken was absent. Chairman Gabriel opened the meeting.  

APPROVAL OF THE MINUTES

The Clerk emailed a copy of the June 9, 2016 General Meeting minutes to the Board members for their review prior to the meeting. Bud Calloway moved to approve the minutes as printed; Curtis Gabriel seconded; the vote was 4-0 in favor; the motion passed.  

CITIZEN CONCERNS

Chairman Gabriel asked the Clerk to inquire if Kevin Jonson was present to submit his request as per the agenda. Mr. Johnson responded to the inquiry and asked the Board to make a motion and vote that he be allowed to purchase the vacant property at 106 Main Street. Mr. Johnson was informed that the property is not for sale, but he still requested a vote. Jason Myers made a motion to sell the property. The motion died for a lack of a second.

Mr. Johnson requested to know the total amount of money invested in this property at this time. The Clerk obliged. Mr. Johnson wanted to know exactly what he had to do to purchase the property and Chairman Gabriel again informed him the property is not for sale and explained the Board’s point of view as to why it is not for sale.  

Various audience members voiced a concern about the property not being cleaned up very well, and pointed out that Bryan and Curtis Gabriel had volunteered to clean and grade the property. Chairman Gabriel explained that due to the weather and their schedules, they have not had the time to clean the lot. Chairman Gabriel moved at that time to hire someone to clean the lot; Bud Calloway seconded; the vote was 4-0 in favor; the motion passed.

A long discussion ensued between the Board, the Clerk and the audience. Chairman Gabriel stated that the Board has spent a lot of money to aid with FEMA buyouts of various properties and the Board has to abide by the floodplain ordinance. Others asked why the Board purchased 106 and 108 Main. Kevin Johnson asked what had to do to prove to the Board that the property needs to be sold.  

The Clerk asked permission to speak to the audience on that subject, since he had handled all of the paperwork and coordination. He explained to the audience about how the property at 108 Main Street was purchased, the structure on the property condemned and that the Village will not own that property until after the end of August if no one comes forward to reclaim it.

Chairman Gabriel explained to Kevin Johnson what needs to be done to see if the property can be used to place a structure on.

Individual trustees expressed a willingness to look at the issue of selling the properties after 108 Main Street is closed and cleaned up and after getting a written report from Ron Martin (Buchanan County Septic Inspector) indicating if the property will support a new septic system. Chairman Gabriel moved to have the Clerk contact Ron Martin to arrange for an inspection of the property to see if it will support a new septic system and to make a report in writing. Curtis Gabriel seconded; the vote was 4-0 in favor; the motion passed.

 OLD BUSINESS
Fuel Tank Report: The Clerk updated the Board regarding the cost of inspection of the in ground fuel tanks. The inspector found water and debris in the tanks and the tanks cannot be inspected unless the water and debris is first removed. The cost of removing and disposing the water will be in the neighborhood of $4,000. The cost of cleaning the tanks could be in the neighborhood of $4000, plus disposal fees, and the inspection will be an additional $1,500. Therefore, the total cost just to inspect the tanks to see if they can be used will be around $10,000. The Clerk also reported that he contacted the DNR for options on removing the tanks (if the Board votes to remove them) and see if there are any grants or funds to help us on such a project. The Clerk was referred to the Brownfields Voluntary Cleanup Program and he contacted them. He was told that the Brownfields department is holding a conference at Osage Beach, MO on July 11, 2016 and that if he (the Clerk) wanted to attend and to get possible one on one assistance, they would pay the conference fee and one night’s stay at the hotel, if the Village will pay for the transportation to and from the conference. The Clerk had only three days to make the decision, so he contacted the Board Chairman to request attending and the Village paying for transportation. Chairman Gabriel agreed.  
Chairman Gabriel moved to have the Clerk check into the information at the conference and for any other options to remove the tanks and to do away with the gas station. Bud Calloway seconded; the vote was 4-0 in favor; the motion passed.  

Report on Village Hall: The Clerk reported that Auxier Construction did concrete borings on the slab for the village hall on June 17, 2016 and submitted a report (the report included with the minutes). The report states they drilled 1” holes, 20” deep at the edge of the foundation over the frost wall. The also drilled the floor and found the concrete to be 8”-10” thick and reinforced with ½” rebar placed on 2’ centers. “The foundation is deemed to be very good.” Julia Black asked what kind of building could go on the slab and was told either a steel or stick frame building.

One unsolicited bid was received from Darrell McMahan to provide and erect a steel building. The Trustees reviewed the bid, and decided (no vote taken) to keep the building on hold until the gas station situation is taken care of. 

Purging of Records: The Clerk reported that he destroyed all records as presented to the Board at the June meeting by burning them on June 24, 2016, between the hours of 12:30pm and 2:00pm. An affidavit to that effect will be stored with the official July, 2016 approved minutes.

Report on Street Repair Progress: The Clerk reported that base repairs have been done on the streets and the chip and seal will probably be accomplished within the next two weeks, depending on the weather and other variables.

Julia Black stated that 2” rock was just poured on her street, not compacted and the rock is being washed into her yard. She also stated that the Village needs a road plan and asked why we can’t asphalt anymore. The Clerk (who coordinates with the County) explained that all the streets are looked at each year. Chairman Gabriel stated that asphalting is too expensive and the Village does the best it can with the money it has available for repairs. The Clerk intends to attend MOKAN meetings to see if the Village is eligible for any grants to get some of the streets asphalted.

NEW BUSINESS

Introduction of Bill 2016-06: Prior to the bill being introduced, Jason Myers requested to address the Trustees with questions. He wanted to know if the Board has policies they operate by or it operates just by ordinances. He also wanted to know if he can get a copy of policies and ordinances without a charge. The Clerk started to speak on the issue of policies and ordinances because he is the records custodian. Jason then stated to the Board that he thinks he was improperly charged for a document he personally requested from the Clerk. The Clerk responded that the request was a formal, personal request for information that did not exist at that time of his request. The Clerk continued that he informed Mr. Myers that there would be a charge, gave an approximate amount of the charges and asked Mr. Myers if he still wanted the information. Mr. Myers emailed back stating to proceed with his request. Jason Myers contends that he should not have been charged for the information because he is a trustee. Mr. Myers then requested the trustees to make a motion and vote on refunding the amount he spent on the documents he was supplied.  

Although a trustee can be charged for documents he/she requests for personal reasons, the Board decided to do the following: Chairman Gabriel moved to refund $20.02 to Jason Myers for the cost he paid for the records he requested. Curtis Gabriel seconded; the vote was 3-0 in favor (Jason Myers did not vote); the motion passed.

Jason Myers continued by questioning why the clerk wrote the bill for the ordinance; who on the Board gave the clerk authorization to write it; why the attorney was paid to review the bill before it was passed. As a summary of the discussion, Mr. Myers indicated that he feels that the bill should be passed as an ordinance and then have the attorney review it to see if it is a lawful ordinance and that the review before passage is a waste of money. He also questioned why the MML (Missouri Municipal League) sample was used. The Clerk and the trustees tried to explain it is the clerk’s job to write ordinances, the MML supplies an abundance of useful information for clerks and boards and that a bill needs to be reviewed prior to passage to see if it is lawful. A long discussion ensued.
Chairman Gabriel asked to continue with the introduction of the bill. The Clerk did the first reading of Bill# 2016-06, AN ORDINANCE APPOINTING RECORDS CUSTODIAN AND ADOPTING A SUNSHINE LAW POLICY FOR THE VILLAGE OF AGENCY, MISSOURI. The Clerk also made an emphasis that all the material in the bill came from a sample from the Missouri Municipal League and from the contents of the Missouri Sunshine Law (Chap 610, RSMo).
Chairman Gabriel opened the floor for discussion. Jason Myers asked to have a paragraph included stating that the Board can waive any/all fees if the request is in the public’s interest and not for commercial interest. Bryan Gabriel asked to have a statement included at the end to state that this ordinance shall override any other Village ordinances or resolutions so that there will not be duplication of ordinances or ordinances in conflict with this one. 
The Clerk suggested that the Board wait until the next meeting in August to vote on adopting this bill as an ordinance. That will allow time for the Clerk to make the requested changes and for the trustees to review those changes.  
Recycling: There were some questions regarding if there have been any more problems with trash being placed in the recycle bin. Julia Black suggested that maybe thought should be given to larger signage being placed on the recycle bin indicating what materials are accepted.

TREASURER’S REPORT
Treasurer’s Report: The Board reviewed the printed treasurer’s report. Bud Calloway moved to pay the bills; Curtis Gabriel seconded the motion; the motion passed with a vote of 4-0 in favor.  

Next Meeting: The next general meeting will be held on Thursday, August 4, 2016 at 6:00pm.  





ADJOURNMENT:

Chairman Gabriel asked if there was any further business. Since there was none, Curtis Gabriel moved to adjourn the meeting. Bud Calloway seconded the motion; the vote was 4-0 in favor; the motion passed. The meeting was adjourned at 8:05pm.

Minutes are approved as written. Date: _____________ Time: ______________


___________________________________  
BRYAN E. GABRIEL  
Chairman of the Agency Board of Directors 


Attest:

______________________________________
EARL A. HUSKAMP, MRCC
Village Clerk, Agency, MO





AGENCY
BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
June 9, 2016

The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular session in the meeting room of the Agency Community Center on June 9, 2016 at 6:00pm. The following members were present: Trustees Curtis Gabriel, Jason Myers, Bud Calloway, Bryan Gabriel and Clerk Earl Huskamp. Valerie Engelken was absent. Chairman Gabriel opened the meeting.  

APPROVAL OF THE MINUTES

The Clerk emailed a copy of the May 12, 2016 General Meeting minutes to the Board members for their review prior to the meeting. Jason Myers suggested a correction to the minutes; the Clerk made a pen & ink correction as per his request. Bud Calloway moved to approve the minutes as corrected; Curtis Gabriel seconded; the vote was 4-0 in favor; the motion passed.  

CITIZEN CONCERNS

Harvey Pritchett stated that he made a request to purchase the property at 108 Main during the May, 2016 meeting, but it was not recorded in the minutes. The Clerk did not understand that Mr. Pritchett’s comments in the previous meeting was a request, and the Clerk stated the request will be recorded in these minutes. Mr. Pritchett was also informed that the Village will not own the property until all legal proceedings are fulfilled, and that he may make his request to the Board at that time.  

Another audience member asked if the Clerk can produce a listing of all the properties that the Village owns and to identify the ones that were purchased as FEMA buyouts, and those that were not. The Clerk stated that he has been working on that project at the request of Jason Myers, and the report should be ready by the July meeting. Chairman Gabriel explained that FEMA properties are restricted as to what type of structure can be place on a FEMA buyout property, if any.

Various audience members again voiced concern that the public has not been receiving timely notices of meetings and the agenda. The Clerk explained that notices have, and will continue to be, posted IAW the Missouri Sunshine Law. He also explained that a list of meeting dates and times for the remainder of calendar year 2016 were given to the audience during the May meeting, has been posted on the Web Site “agencyvillage.org”, and that Jason Myers was given a list to post at his store. The Clerk will post those dates on the bulletin board as soon as possible. The Clerk also explained that he has, in the past, and will continue to post meeting notices and agendas as early as reasonably possible, depending on how complicated the agenda is. Some members of the audience stated, at the end of the discussion, that their main concern is to know the meeting dates and times in advance and not so much about knowing the agenda.

The Clerk asked all individuals present, after the general discussions, if anyone wanted to be recognized or wanted any part of the discussion to be included in the minutes. There was no response.

OLD BUSINESS

Discussion on Village Hall: One bid was received on the purchase and erection of a steel building. The Clerk read the bid in detail and a discussion ensued. The audience had concerns about the size and cost of the building. Julia Black suggested that the Board start over and explore different options, and to involve the Planning and Zoning Commission and the community. Questions were raised about the integrity of the concrete slab to be used for the building, why the Village needs a building the size as presented for bid; why the Board is looking at putting up a shell only at this time; why a building is so costly; etc. The cost is primarily due to a municipality being required to pay prevailing wage for any new construction of a public works project. 

Fuel Tank Discussion: There was a general discussion about the fuel tanks also. Jason Myers and an audience member asked if the Board will seek a written legal opinion from the village attorney with the question being “is it allowable for the Board to operate a business, such as a gas station, for profit. Chairman Gabriel asked to Clerk to make that request to the attorney.  

Bud Calloway moved to put the projects of building a Village Hall and reactivating the gas tanks on hold. Jason Myers seconded; the vote was 4-0 in favor; the motion passed.

Annual Financial Report: The Clerk reported that the annual fiscal financial report has been mailed the Missouri State Auditor, and that office has sent a receipt of delivery. The Clerk also offered copies of the report to the audience for review.
NEW BUSINESS

List of Streets for Oiling and Chat: The Clerk presented a list of streets for repair/resurfacing to the Board and read it aloud to the audience. Cathy Grove remarked that her street was not on the list, and the street has an area in need of repair. The Clerk explained that some streets are not on this list, but are on a list of streets to be repaired with help from FEMA due to the storms we had in July, 2015, and that her street is on that list and scheduled for repair. The Clerk also explained the same to Mr. Pritchett about 1st Street and the extension of Main Street next to the tractor pull. The audience was told that it will be at least late in July of this year before the streets can be repaired.

Haley Ball has a concern about replacement of a drainage tube under Lakeshore. The Clerk explained why this tube replacement did not meet FEMA standards, but that the Board is still looking on how to take care of the issue.

Curtis Gabriel moved to repair and oil/chat the streets on the list as presented and at the projected cost of $40,000. Bud Calloway seconded the motion; the vote was 4-0 in favor; the motion passed.

Introduction of Records Retention Policy: The Clerk gave the Board copies of the document and read it. The Clerk stated that he was asking for the Board’s approval and adoption of the policy. Bud Calloway moved to adopt the Records Retention Policy; Curtis Gabriel seconded; the vote was 4-0 in favor; the motion passed.

Purging of Records: The Clerk gave the Board copies of the document and read it. The document is a list of documents to be purged from the Village files IAW with RSMo Chap 109, the Missouri’s Municipal Records Retention Schedule and Missouri’s General Records Retention Schedule. The Clerk also offered all purged documents for inspection by the Board and the audience. Curtis Gabriel moved to approve the destruction of the records listed in the document; Bud Calloway seconded; the motion was passed with a vote of 4-0 in favor. The records will be destroyed either by shredding or burning, and a statement of how the documents are destroyed and the date destroyed will be recorded on this document by the Clerk. A copy will be placed in the file and one will be attached to the minutes.

MML Conference: The Clerk requested to attend the MML Conference in St. Louis, MO on 11-14 September, 2016 with expenses and fees paid as in the past. The conference counts for continuing education for the Clerk. Bud Calloway moved to approve the Clerk attending the conference on the dates indicated with expenses and fees paid. Curtis Gabriel seconded the motion; the vote was 4-0 in favor; the motion passed.




TREASURER’S REPORT
Treasurer’s Report: The Board reviewed the printed treasurer’s report. Curtis Gabriel moved to pay the bills; Bud Calloway seconded the motion; the motion passed with a vote of 4-0 in favor.  

Next Meeting: The next general meeting will be held on July 7, 2016 at 6:00pm.  

ADJOURNMENT:

Chairman Gabriel asked if there was any further business. Since there was none, Curtis Gabriel moved to adjourn the meeting. Bud Calloway seconded the motion; the vote was 4-0 in favor; the motion passed. The meeting was adjourned at 7:45pm.

Minutes are approved as written. Date: _____________ Time: ______________


___________________________________  
BRYAN E. GABRIEL  
Chairman of the Agency Board of Directors 


Attest:

______________________________________
EARL A. HUSKAMP, MRCC
Village Clerk, Agency, MO


AGENCY
BOARD OF TRUSTEES MINUTES
Web Site: agencyvillage.org
MAY 12, 2016

The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in regular session in the meeting room of the Agency Community Center on May 12, 2016 at 6:00pm. The following members were present: Trustees Curtis Gabriel, Valerie Engelken, Jason Myers, Bud Calloway, Bryan Gabriel and Clerk Earl Huskamp. Chairman Gabriel opened the meeting.  
Chairman Gabriel moved to amend the agenda to include discussion about the fuel tanks and the introduction of Resolution 2016-01 for discussion and adoption. Curtis Gabriel seconded; the vote was 5-0 in favor; the motion passed.

READING OF THE MINUTES

The Clerk emailed the Board members a copy of the April 21, 2016 General Meeting minutes and the minutes of the Special Meetings on April 26 and May 3, 2016 to review prior to the meeting. Curtis Gabriel moved to approve all three of the minutes as printed; Valerie Engelken seconded; the vote was 5-0 in favor; the motion passed.  

OLD BUSINESS

Fuel Tank Discussion: The Clerk gave the Trustees a copy of the estimate from Paul Moore of Double Check to inspect the fuel tanks and equipment to see if the tanks meet DNR standards and have no corrosion. The Board must decide to either close the gas station and take out the tanks ($30,000.00 or more), or to revamp the tanks, pumps and system and make gasoline, white diesel and red diesel available to the community (up to $47,700 quoted). There were some misquotes put out to the public of the cost of making the tanks operational (Misquotes of $100,000 and $75,000), but that was addressed and corrected by the Clerk at the meeting.

There was a discussion with input from the audience which included thoughts on removing tanks, making the tanks operational, limiting the types of fuel, having someone run the operation and even possibly putting the issue up for a vote from the citizens. Curtis Gabriel moved to have the tanks inspected to see if making them operational is even a possibility. Bud Calloway seconded the motion; the vote was 5-0 in favor; the motion passed.

Discussion on Village Hall: The Clerk announced that he has received the specifications for a steel building and will attempt to get a bid package put together and advertised by May 18, 2016, giving the bidders an envelope of 10 calendar days for submission. The Clerk will advertise in the paper once, but maybe twice depending on the cost. He will also send out invitations for bid to various steel building companies.

A question was raised about the integrity of the concrete slab to be used for the building and if it will support a steel building. Chairman Gabriel will try to get opinions for some structural engineers. Questions were also raised on why the Village needs a building the size in discussion; why the Board is looking at putting up a shell only at this time; why a building is so costly; etc. Chairman Gabriel told the audience that the Board is looking to possible future uses of the building and that we need a village hall so that the Community Center can expand its museum. The cost is primarily due to being required to pay prevailing wage for any new construction of a public works project. 

  CITIZEN INPUT

Citizen input was incorporated in the discussions on the Village Hall Building and on making the gas pumps operational again.  

108 Main Street: The Clerk reported on the status of obtaining the property. 

106 Main Street: The house at 106 Main had been destroyed by fire and the Village purchased the property. The debris has been removed, but the lot is not suitable for mowing. Bryan and Curtis Gabriel volunteered to make the property usable for mowing.

NEW BUSINESS

Resolution 2016-01: Resolution 2016-01, “A RESOLUTION TO SET THE DATES FOR MONTHLY MEETINGS FOR REMAINDER OF CALENDAR YEAR 2016” was introduced and read by the Clerk. After discussion, Bud Calloway moved to adopt the resolution; Valerie Engelken seconded; the vote was 5-0 in favor; the motion passed.  

The meetings dates are as follows: June 9, July 7, August 4, September 15, October 13, November 10 and December 8

108 Miller: Bryan Gabriel moved to notify the owners of 108 Miller of their violation of Ordinance #1; Bud Calloway seconded; the vote was 5-0 in favor; the motion passed.

TREASURER’S REPORT
Treasurer’s Report: The Board reviewed the printed treasurer’s report. Bud Calloway moved to pay the bills; Curtis Gabriel seconded the motion; the motion passed with a vote of 5-0 in favor.  

Next Meeting: The next general meeting will be held on June 9, 2016 at 6:00pm.  

ADJOURNMENT:

Chairman Gabriel asked if there was any further business. Since there was none, Chairman Gabriel moved to adjourn the meeting. Curtis Gabriel seconded the motion; the vote was 5-0 in favor; the motion passed. The meeting was adjourned at 7:45pm.

Minutes are approved as written. Date: _____________ Time: ______________


___________________________________  
BRYAN E. GABRIEL  
Chairman of the Agency Board of Directors 


Attest:

______________________________________
EARL A. HUSKAMP, MRCC
Village Clerk, Agency, MO




AGENCY
BOARD OF TRUSTEES SPECIAL MEETING MINUTES
May 3, 2016

The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in Special Session in the meeting room of the Agency Community Center on May3, 2016 at 7:45pm. The following members were present: Trustees Curtis Gabriel, Jason Myers, Valerie Engelken, Bryan Gabriel, Bud Calloway and Clerk Earl Huskamp. Chairman Gabriel opened the meeting.

The meeting was called for the purpose of meeting with Kevin Carver to discuss various available options for building a Village Hall.  

NEW BUSINESS

The Board turned the meeting over to Mr. Carver who presented his concept of a steel building that might be suitable for the needs of the Village. The audience of 8 people asked numerous questions. The Board had advertised for bids on either a frame building or a post frame building in December 2015. The bids, as determined by the Board, were too high, so the Board declined to accept any of them and started looking for an alternative. A steel building seems to fit the Village needs. Since steel buildings were not mentioned in the previous bid package, the Board is going to advertise for bids on a steel building using a specification sheet submitted by Kevin Carver. Curtis Gabriel moved to advertise for bids on a steel building using the above mentioned specification sheet. Bryan Gabriel seconded; the vote was 5-0 in favor; the motion passed.  

Chairman Gabriel announced the next meeting will be May 12, 2016 at 6:00pm.

ADJOURNMENT:

Chairman Gabriel moved to adjourn the meeting. Valerie Engelken seconded the motion; the vote was 5-0 in favor; the motion passed. The meeting was adjourned at 8:30pm.

Minutes are approved as written. Date: _____________ Time: ______________


___________________________________  
BRYAN E. GABRIEL  
Chairman of the Agency Board of Directors 


Attest:

______________________________________
EARL A. HUSKAMP, MRCC
Village Clerk, Agency, MO




AGENCY​
BOARD OF TRUSTEES SPECIAL MEETING MINUTES
APRIL 26, 2016

The Board of Trustees for the Village of Agency, Missouri, after giving proper notice IAW the Missouri Sunshine Law, met in Special Session in the meeting room of the Agency Community Center on April 26, 2016 at 7:00pm. The following members were present: Trustees Curtis Gabriel, Jason Myers, Valerie Engelken, Bryan Gabriel, and Clerk Earl Huskamp. Bud Calloway joined the meeting at 7:45pm. Chairman Gabriel opened the meeting.

The meeting was called for the purpose of meeting with Kevin Carver to discuss various available options for building a Village Hall.  

NEW BUSINESS

The Board discussed the issue at length. Mr. Carver is going to send Curtis Gabriel a proposal and the Board will meet in special session at 7:30pm, Tuesday, May 3, 2016 to discuss the proposal.  

ADJOURNMENT:

Chairman Gabriel moved to adjourn the meeting. Valerie Engelken seconded the motion; the vote was 5-0 in favor; the motion passed. The meeting was adjourned at 8:20pm.

Minutes are approved as written. Date: _____________ Time: ______________


___________________________________  
BRYAN E. GABRIEL  
Chairman of the Agency Board of Directors 


Attest:

______________________________________
EARL A. HUSKAMP, MRCC
Village Clerk, Agency, MO






















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